MPM - Document Controller (Outsource)

ADIB Group; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading company in the UAE is seeking a Document Controller responsible for managing and overseeing project documentation. This role involves ensuring compliance with documentation standards, preparing required reports, and enhancing archiving systems. The ideal candidate will have at least seven years of experience in relevant fields and possess a Bachelor's degree. Proficiency in Microsoft Office and document management software is essential.

Qualifications

• Minimum of seven years' experience in engineering, construction, or project management.
• Proficient in Excel, Word, PowerPoint.
• Good to advanced knowledge of document management software.

Responsibilities

• Manage and oversee project documentation including creating, signing, storing, and archiving.
• Ensure compliance with formal documentation requirements and standards.
• Prepare tables, forms, and reports for various accountabilities.

Skills

Attention to detail

Communication

Document management

Problem-solving

Education

Bachelor's degree in business administration or information management

Tools

Microsoft Office

Document management software

Job description

Description

Role : Document Controller

Location : Abu Dhabi

Role Purpose:

A Document Controller is responsible for managing and overseeing documents for a particular project or for an entire organization. They ensure that all documents are properly created, signed, stored, backed up/archived, and that any retention policies are followed. They also prepare required formats for daily, weekly, and monthly reports, enhance the documentation systems, and prepare any necessary Word or Excel tables or forms.

Key Accountabilities of the role

General:

• Provide a high level of customer service and care.
• Present the company in a professional manner in all business fields.
• Engage in self-development and continuing personal development.
• Enhance the documentation and archiving systems.
• Prepare all required tables, forms, and reports.

Policies, Systems, Processes, and Procedures:

• Analyze and document business processes and problems to develop solutions to enhance efficiencies.

PMC:

• Manage the intake, handling, and storage of documentation.
• Develop and implement processes for document control.
• Ensure all documentation meets formal requirements and standards.
• Regularly review and update documents as necessary.

Technical Skills:

• Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Track and manage versions of documents.
• Retrieve files as needed by company staff.
• Securely backup and store documents.
• Ensure all documentation is discoverable, accessible, and properly organized and categorized.
• Coordinate with project teams to ensure all documents are accounted for and correctly located.
• Record, review, and distribute minutes of meetings.
• Monitor regulatory activity to maintain compliance with records and document management laws.

Risk:

• Monitor exposure to risk and compliance within the development advisory department.

Training:

In-house training will be provided.

Specialist Skills / Technical Knowledge Required for this role:

• Bachelor's degree in business administration, information management, or a related field.
• Good to advanced knowledge of Microsoft programs, especially Excel, Word, and PowerPoint.
• Good communication skills.
• High level of accuracy and attention to detail.
• Proficiency in document management software and systems.

Previous experience:

• Minimum of seven years' experience working in engineering, construction, project management systems, and documentation.