MISS : Administrative Specialist (Contingency Hire)

KBR; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

KBR is seeking an Administrative Specialist for its MISS Program to manage office operations and support staff in Baghdad, Iraq. This role requires a U.S. Citizenship, high school diploma, and excellent communication skills. The ideal candidate will thrive in a fast-paced environment, assisting with various administrative functions, ensuring the efficient workflow for the program's success.

Benefits

Medical, dental, and life insurance

Career advancement through training

Employee Support Program

Qualifications

• 2 years of administrative experience required.
• Must be a U.S. Citizen and able to pass a background investigation.
• Strong proficiency in Microsoft Office and impressive organizational skills.

Responsibilities

• Manage records and file systems effectively.
• Assist with employee in- and out-processing.
• Schedule meetings and coordinate travel arrangements.

Skills

Excellent English communication skills

Organizational abilities

Multitasking

Education

High School Diploma or equivalent

Associate's or Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Defense Travel System (DTS)

Job description

Program Summary

The MISS program is a comprehensive initiative aimed at supporting the U.S. Department of State’s operations in Iraq. In addition to providing ongoing base operations and Life Support Services, KBR will provide differentiated advisory and consultancy capabilities to the Iraqi Government with a focus on creating an effective program environment to support delivery of strategic economic planning, strategy development, feasibility studies, technical reviews and large-scale project management. Under this contract KBR will provide facility maintenance, procurement, critical supply functions, along with food services, base camp operations, renovations, construction, and medical services.

Job Summary

As an Administrative Specialist on the MISS Program, you will support the U.S. Department of State (DOS) MISS contract in Baghdad, Iraq. In this role, you will be involved in managing office operations, supporting staff, and ensuring efficient workflow in alignment with KBR’s values of integrity, safety, teamwork, and excellence.

Please note : This position will be based out of Houston TX, Chantilly, VA or Dubai, UAE and is contingent on award.

Roles and Responsibilities

• Manage records and file systems, ensuring accurate and organized documentation.
• Assist with employee in- and out-processing, maintaining up-to-date personnel records.
• Support the implementation and management of DOD, DSS, and local office policies and programs.
• Schedule and coordinate meetings, conferences, and travel arrangements.
• Draft, review, and route correspondence and reports.
• Maintain office supplies and equipment, ensuring availability and functionality.
• Manage timekeeping and payroll systems, ensuring timely and accurate submissions.
• Handle incoming and outgoing mail and correspondence.
• Assist in the execution of office training programs and initiatives.
• Input and manage data in various databases as directed.
• Perform other duties as assigned.

Basic Qualifications

• Must be able to pass a U.S. Government background investigation and obtain a Secret Security clearance and maintain it for the duration of your employment on this contract. Due to this, you must be a U.S. Citizen to be eligible for this position.
• Requires a High School Diploma or equivalent and at least 2 years of administrative experience.
• Requires excellent English communication skills (written and verbal) with the ability to facilitate and disseminate information at all levels.
• Must have a strong proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Requires strong organizational and multitasking abilities.
• Must be able to work independently as well as part of a team.
• Must have a high level of integrity and professionalism, with a commitment to KBR's values of safety, integrity, and teamwork and excellence.
• Requires a valid passport with at least 12 months of validity and 6 blank pages.

Preferred Qualifications

• Active U.S. Government issued Secret Security Clearance.
• Associate's or Bachelor's degree in Business Administration or a related field.
• Experience working on similar, overseas U.S. Federal Government contracts.
• Familiarity with the Defense Travel System (DTS) and timekeeping management programs.
• Knowledge of Iraqi local labor laws.

KBR offers a selection of competitive lifestyle benefits which could include medical, dental, life insurance, AD&D, R&R, an Employee Support Program and more. We support career advancement through professional training and development.

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and / or beliefs, or any other characteristic protected by federal, state, or local law.