MIS Analyst and purchase coordinator

KEY ACCOUNTABILITIES AND RESPONSIBILITIES

1. Create and manage MIS reports and dashboards to track key performance metrics.
2. Analyse business data to support decision-making and provide actionable insights.
3. Ensure data accuracy and integrity across systems.
4. Develop and maintain reporting tools for effective analysis.
5. Extract and prepare detailed reports on overall spending for management's strategic decisions.
6. Manage the entire purchasing process, including sourcing suppliers, negotiating prices, and preparing purchase orders.
7. Track deliveries and ensure compliance with purchasing policies and budgets.
8. Monitor inventory levels and assess vendor performance to ensure timely and quality deliveries.
9. Resolve issues related to deliveries, payments, or product quality.
10. Ensure all purchasing activities are in line with KGI policies and procedures.
11. Define, coordinate, and monitor purchasing projects like cost savings, supplier performance, and supplier consolidation.
12. Monitor delays in milestones and escalate issues to the Head of Department (HOD).
13. Act as a key support for the HOD and team in providing timely MIS reports.
14. Maintain Non-Conformance Reports (NCRs) and coordinate corrective actions during ISO audits.
15. Prepare gap analysis reports on current purchasing processes and suggest improvements.
16. Ensure proper documentation and record-keeping for the purchasing function.
17. Prepare management reports as required by Finance or Purchasing teams.

JOB REQUIREMENTS

Qualifications and Experience:

1. Bachelor's degree in Business Administration, Supply Chain, or a related field.
2. Experience with data analysis and reporting.
3. Minimum of 5 years of relevant industry experience with preferably 2 years in the UAE.

Key Skills and Competencies:

1. Skills / Knowledge: Proficiency in Microsoft Office.
2. Competencies:

• Planning & Organising
• Collaborative Working
• Communication
• Problem Solving
• Negotiation

Additional Requirements:

1. English (fluent written and verbal) Mandatory.