Material Planning & Procurement Executive

About Filtrona

Filtrona is the only global, independent market leader in the design, testing and manufacturing of specialist filter solutions and related scientific services. With a head office in Singapore, Filtrona has 8 manufacturing facilities across Europe, America, and Asia, together with 2 innovation centres, an accredited laboratory and a Centre of Excellence focused on sustainability. The company has 2,000 employees serving customers across 120 countries.

Our purpose is to support partners to transform and benefit from business growth; we succeed when they succeed. Our mission is to be a responsible, customer-focused innovation leader creating excellence in sustainable solutions for today and tomorrow.

For more information, please visit www.filtrona.com.

Role and Responsibilities

The role involves creating forecasting models, assessing risk in investments and ensuring all accounting activities comply with regulations.

• Create and manage material forecasts, taking into consideration production schedules and historical data.
• Resolve any material shortages, production delays, or quality issues in coordination with the production team.
• Liaise with Suppliers to place orders and ensure material availability.
• Plan, execute, and oversee the transportation of goods and materials, both domestically and internationally.
• Work closely with freight forwarders, transporters, and shipping companies to arrange deliveries and manage logistics.
• Track and manage shipping schedules, ensuring timely deliveries and troubleshooting any delays or issues.
• Continuously evaluate logistics processes and procedures, recommending improvements to increase efficiency, reduce costs, and enhance service delivery.
• Regularly evaluate supplier performance regarding delivery timelines, material quality, and compliance with specifications.

Accountability

• Ensure that the right materials are available at the right time, in the right quantity, and in the right condition to meet production schedules.
• Develop and maintain accurate material forecasts and release purchase orders based on production requirements, sales forecasts, and historical data, and adjust plans as needed.
• Maintain optimal inventory levels by monitoring material stock and ensuring stock-outs are avoided without overstocking.
• Work closely with suppliers to ensure timely delivery of raw materials.
• Collaborate with the production and procurement teams to address material shortages and prevent production delays due to material issues.
• Ensure materials meet quality standards and specifications, working with the quality control team to resolve any quality-related issues.
• Ensure compliance with safety regulations and organizational policies related to materials handling and inventory management.
• Manage relationships with third-party logistics providers, including freight forwarders, couriers, and carriers, ensuring high service standards and cost efficiency.
• Address and resolve any issues related to logistics operations, such as shipping delays, transportation damage, or documentation discrepancies.
• Track shipments and provide updates to internal teams or customers regarding delivery statuses; manage any issues that may arise during transport.
• Prepare and maintain logistics documentation, including invoices, and customs declarations.
• Work closely with Finance to ensure monthly, Half yearly and full year inventory counts are performing and reporting as per needs.

Qualifications and Education Requirements

• At least 3-5 years of experience in material planning, forecasting & Inventory management
• Strong knowledge in UAE logistics and customs procedure
• Strong knowledge of logistics management software and systems.
• Proficient in ERP software (SAP) and Microsoft Excel.
• Strong analytical, organizational, and communication skills.