Marketing Coordinator

TOTALENERGIES MARKETING UAE L.L.C; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in the UAE seeks a Marketing Coordinator to manage invoicing and marketing support activities. The role demands strong organizational skills, effective communication, and the ability to ensure compliance with local tax regulations. A bachelor's degree and a minimum of two years of relevant experience are required to excel in this position.

Qualifications

• Minimum 2 years of experience handling a similar role.
• Knowledge of GST / VAT and local tax implications required.
• Experience with MS Office, especially Excel, is crucial.

Responsibilities

• Raise PR’s, MIGO’s and manage sales support documentation.
• Ensure timely submission of invoices and manage compliance objectives.
• Organize marketing events and maintain inventory management.

Skills

Organization

Interpersonal skills

Communication

Data accuracy

Documentation management

MS Office proficiency

Education

Bachelor's degree in management discipline

Tools

SAP

KISSFLOW

EPROC

Job description

• Highly competitive market, demanding customers.
• Demanding sales team, and minimum reactive time
• Raise PR’s and MIGO’s for Marketing and all Sales support
• Follow up with suppliers for correcting and / or sending invoices.
• Ensuring timely submission of all invoices to Accounts Dept before 60 days for VAT processing.
• Raise credit / debit notes pertaining to sales support for various Destinations.
• Extract monthly budget report for marketing KPI’s and open LPO report for Budget closing.
• Plan the order and distribution of contractual consumables by quarter and keep track of orders and deliveries.
• Coordinating marketing items shipments and it’s documentation.
• Assist the team in organizing events.
• Maintain inventory and housekeeping of marketing store & Tristar WH.

ACCOUNTABILITIES

OPERATIONAL

• PR & MIGO, Raise Credit and Debit Notes, Reporting

HSSEQ OBJECTIVES

• Strict adherence and compliance towards Group HSSEQ policy with high Quality of HSSEQ performance and complying with affiliate’s HSSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all time.
• Participate in the training program to acquire HSSEQ knowledge and impart this training to colleagues as and when required by Management.
• Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by Quality, HSSEQ, Energy policies and Manuals.
• Participate in the investigation and analysis of incidents as and when required.
• Strict adherence to HSSEQ requirements with full authority to stop any operation for safety reasons.

COMPLIANCE OBJECTIVES

• Ensure full adherence to the company’s compliance program, its policies and procedures including economic sanctions and export control in all professional activities.
• Promptly notify the compliance officer / economic sanctions referent of any instances of noncompliance or violations of economic sanctions or export control that comes to my attention.

Knowledge :

• Working knowledge of SAP.
• Other platforms know-how to be built : KISSFLOW & EPROC.
• Internal process awareness and consistent application.
• Understanding of GST / VAT and local tax implications.

Skills :

• Organized and results driven
• Excellent interpersonal and communication skills
• Data accuracy and documentation management
• MS Office proficiency especially Excel

Experience :

• Minimum 2 years of experience handling a similar role.

Education :

• Minimum bachelor’s degree in management discipline.
• The NP level for this position of Marketing Coordinator is NP 8

Marketing Coordinator • Emirats Arabes Unis