Marketing Coordinator

Total Energies; Al Bihouth; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in the energy sector is seeking a Marketing Coordinator to manage marketing operations and compliance. The ideal candidate will have a Bachelor's degree, solid knowledge of local tax implications, and excellent interpersonal skills. Responsibilities include invoicing, PR management, and ensuring adherence to operational standards.

Qualifications

• Minimum 2 years in a similar role.
• Knowledge of GST/VAT and local tax implications.
• Understanding of internal processes.

Responsibilities

• Raise PRs and MIGOs for Marketing and Sales support.
• Ensure timely submission of invoices to Accounts Department.
• Adhere to HSSEQ policy and report compliance issues.

Skills

Organized

Excellent interpersonal skills

Accuracy in data management

Proficiency in MS Office

Education

Bachelor's degree in management or related discipline

Tools

SAP

KISSFLOW

EPROC

MS Office

Job description

Highly competitive market, demanding customers.

Demanding sales team, and minimum reactive time.

Activities

• Raise PRs and MIGOs for Marketing and all Sales support.
• Follow up with suppliers for correcting and/or sending invoices.
• Ensure timely submission of all invoices to Accounts Department before 60 days for VAT processing.
• Raise credit/debit notes pertaining to sales support for various destinations.
• Extract monthly budget report for marketing KPIs and open LPO report for budget closing.
• Plan the order and distribution of contractual consumables by quarter and track orders and deliveries.
• Coordinate marketing item shipments and documentation.
• Assist the team in organizing events.
• Maintain inventory and housekeeping of marketing store & Tristar warehouse.

Accountabilities

Operational

• PR & MIGOs, raise credit and debit notes, reporting.

HSSEQ Objectives

• Adhere strictly to Group HSSEQ policy, ensuring high-quality HSSEQ performance and compliance with affiliate's HSSEQ policies, procedures, rules, and regulations.
• Participate in HSSEQ training programs and impart training to colleagues as required.
• Report near misses, incidents, hazards, and injuries to line manager promptly.
• Participate in incident investigations as needed.
• Comply strictly with HSSEQ requirements; authorized to stop operations for safety reasons.

Compliance Objectives

• Ensure full adherence to the company's compliance policies, including economic sanctions and export controls.
• Promptly notify the compliance officer of any violations or non-compliance issues.

Candidate Profile

Knowledge

• Working knowledge of SAP.
• Familiarity with KISSFLOW & EPROC platforms.
• Understanding of internal processes and application thereof.
• Knowledge of GST/VAT and local tax implications.

Skills

• Organized and results-driven.
• Excellent interpersonal and communication skills.
• Accuracy in data and documentation management.
• Proficiency in MS Office, especially Excel.

Experience

• Minimum 2 years in a similar role.

Education

• Bachelor's degree in management or related discipline.

Additional Information

• The NP level for this position of Marketing Coordinator is NP 8.

TotalEnergies values diversity, promotes individual growth, and offers equal opportunity careers.

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TotalEnergies is a global energy company operating in about 120 countries, committed to sustainability and providing reliable, affordable, and sustainable energy solutions.