Marketing Assistant/Graphic Designer

Confidential Company; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Confidential Company in Dubai, UAE seeks a Graphic Designer/Marketing Assistant to deliver graphic design, marketing support, PR materials, and creative services. You will coordinate digital assets, mall activations, and supplier processes, ensuring brand standards and timely delivery across channels.

The role involves maintaining marketing trackers, supporting SMS campaigns, and managing marketing collateral from briefs through production and installation, with monthly site updates.

Qualifications

• Minimum 2 years of experience in graphic design, digital design, marketing, or related field.
• Experience with marketing materials, suppliers, print production, POS, events, and mall marketing is preferred.
• Degree in Graphic Design, Marketing, Communications, or related field, or 2 years of relevant work experience.

Responsibilities

• Act as the primary point of contact for Digital & Creative requirements.
• Create and develop digital assets using Photoshop, Illustrator, InDesign, After Effects, and iMovie/video editing tools.
• Design and adapt creative materials according to business, marketing, and departmental requirements.
• Create marketing newsletters, sale and promotional mailers, digital communications, and other marketing collateral.
• Present user interfaces and information visually in a clear, engaging, and easy-to-understand format.
• Support the creation and adaptation of creative assets for digital platforms, mall social media, websites, campaigns, events, and activations.
• Update and maintain the company website on a monthly and seasonal basis.
• Ensure all creative materials are aligned with brand guidelines and requirements.
• Manage the end-to-end coordination with suppliers for all marketing production requirements, including POS materials, sale campaign collateral, PR kits, hoardings, mall branding, event creatives, and other print and production requirements.
• Coordinate the complete production process, from quotation requests and supplier coordination through production, delivery, installation, and final execution.
• Source and coordinate suppliers for POS materials, printing, displays, and other marketing requirements.
• Request and compare quotations and support supplier negotiations to ensure requirements are delivered within agreed timelines and budgets.
• Be responsible for all in-store POS, artworks, print displays, and other marketing materials required for stores and activations.
• Maintain and monitor all marketing trackers, reports, and records, ensuring information is accurate and updated on a timely basis.
• Track mall FOC branding activities from the initial request through to the end date and completion.
• Monitor and maintain records of mall social media posting requests and activities.
• Ensure marketing records provide clear visibility of activity status, timelines, pending actions, and completion.
• Prepare and update marketing and PR reports as required.
• Maintain and monitor marketing-related invoices and ensure proper tracking of quotations, purchase orders, invoices, and completed activities.
• Coordinate with relevant internal departments and suppliers to follow up on outstanding invoices and supporting documents.
• Support the coordination and execution of SMS marketing campaigns.
• Maintain and manage relevant customer data required for marketing communications and campaigns.
• Coordinate with relevant teams to ensure customer data and campaign requirements are properly prepared and updated.
• Maintain and monitor the inventory of marketing materials and PR items across the Head Office and warehouse.
• Ensure marketing materials are properly organized, available, and accurately tracked for future activations, campaigns, and events.
• Identify opportunities to maximize the reusability of existing materials by coordinating necessary rebranding, adaptations, and updates in line with specific campaign, event, and activation requirements.
• Coordinate with Brand Communication (Spain) for assets and creative requirements related to mall social media, FOC displays, podiums, glass boxes, pop-ups, and other mall branding opportunities.
• Coordinate with Brand Communication (Spain) for relevant digital assets and campaign materials.
• Act as a key contact with Mall Management for mall social media posting requests, FOC opportunities, branding opportunities, and other relevant marketing activities.
• Coordinate with malls and internal stakeholders to ensure all required artwork, approvals, production, and installation are completed within agreed timelines.
• Prepare and coordinate PR kits and other PR-related materials.
• Assist with marketing events, activations, campaigns, and other promotional activities.
• Support the formulation and preparation of PR and marketing reports and budgets.
• Assist with the creation and maintenance of the Group portfolio.
• Coordinate with other departments to understand and deliver their marketing and creative requirements.
• Perform other duties and responsibilities relevant to the above areas as may be required from time to time.

Skills

Graphic design

Marketing

Project coordination

Education

BA/BS in Graphic Design

BA/BS in Marketing or Communications

Tools

Adobe Photoshop

Adobe Illustrator

Adobe InDesign

Adobe After Effects

iMovie

Job description

The Graphic Designer/Marketing Assistant will be responsible for providing graphic design, marketing, public relations, and creative support to the company. The role will manage and coordinate digital and creative requirements, promotional activities, marketing production, supplier coordination, marketing materials, mall activations, and other advertising and communication materials.The role will work closely with internal departments, suppliers, brand communication teams, and mall management to ensure that marketing activities and creative requirements are delivered accurately, timely, and in line with brand guidelines.

RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO THE FOLLOWING:

Digital & Creative

• Act as the primary point of contact for Digital & Creative requirements.

• Create and develop digital assets using Adobe Photoshop, Adobe Illustrator, Adobe InDesign, Adobe After Effects, and iMovie/video editing tools.

• Design and adapt creative materials according to business, marketing, and departmental requirements.

• Create marketing newsletters, sale and promotional mailers, digital communications, and other marketing collateral.

• Present user interfaces and information visually in a clear, engaging, and easy-to-understand format.

• Support the creation and adaptation of creative assets for digital platforms, mall social media, websites, campaigns, events, and activations.

• Update and maintain the company website on a monthly and seasonal basis.

• Ensure all creative materials are aligned with brand guidelines and requirements.

Supplier Coordination & Marketing Production

• Manage the end-to-end coordination with suppliers for all marketing production requirements, including POS materials, sale campaign collateral, PR kits, hoardings, mall branding, event creatives, and other print and production requirements.

• Coordinate the complete production process, from quotation requests and supplier coordination through production, delivery, installation, and final execution.

• Source and coordinate suppliers for POS materials, printing, displays, and other marketing requirements.

• Request and compare quotations and support supplier negotiations to ensure requirements are delivered within agreed timelines and budgets.

• Be responsible for all in-store POS, artworks, print displays, and other marketing materials required for stores and activations.

Marketing Operations & Tracking

• Maintain and monitor all marketing trackers, reports, and records, ensuring information is accurate and updated on a timely basis.

• Track mall FOC branding activities from the initial request through to the end date and completion.

• Monitor and maintain records of mall social media posting requests and activities.

• Ensure marketing records provide clear visibility of activity status, timelines, pending actions, and completion.

• Prepare and update marketing and PR reports as required.

Marketing Invoice Tracking

• Maintain and monitor marketing-related invoices and ensure proper tracking of quotations, purchase orders, invoices, and completed activities.

• Coordinate with relevant internal departments and suppliers to follow up on outstanding invoices and supporting documents.

SMS Campaigns & Customer Data

• Support the coordination and execution of SMS marketing campaigns.

• Maintain and manage relevant customer data required for marketing communications and campaigns.

• Coordinate with relevant teams to ensure customer data and campaign requirements are properly prepared and updated.

Marketing Materials & PR Inventory

• Maintain and monitor the inventory of marketing materials and PR items across the Head Office and warehouse.

• Ensure marketing materials are properly organized, available, and accurately tracked for future activations, campaigns, and events.

• Identify opportunities to maximize the reusability of existing materials by coordinating necessary rebranding, adaptations, and updates in line with specific campaign, event, and activation requirements.

Brand Communication & Mall Management

• Coordinate with Brand Communication (Spain) for assets and creative requirements related to mall social media, FOC displays, podiums, glass boxes, pop-ups, and other mall branding opportunities.

• Coordinate with Brand Communication (Spain) for relevant digital assets and campaign materials.

• Act as a key contact with Mall Management for mall social media posting requests, FOC opportunities, branding opportunities, and other relevant marketing activities.

• Coordinate with malls and internal stakeholders to ensure all required artwork, approvals, production, and installation are completed within agreed timelines.

PR, Events & Marketing Activities

• Prepare and coordinate PR kits and other PR-related materials.

• Assist with marketing events, activations, campaigns, and other promotional activities.

• Support the formulation and preparation of PR and marketing reports and budgets.

• Assist with the creation and maintenance of the Group portfolio.

• Coordinate with other departments to understand and deliver their marketing and creative requirements.

• Perform other duties and responsibilities relevant to the above areas as may be required from time to time.

Desired Candidate Profile

Expected Years of Experience

• Minimum 2 years of experience in graphic design, digital design, marketing, marketing production, or a related field.

• Experience in handling marketing materials, suppliers, print production, POS, events, and/or mall marketing activities is preferred.

• Experience working with multiple stakeholders and managing projects from briefing through to final execution.

Expected Educational Qualification

• BA/BS in Graphic Design, Marketing, Communications, or a related field.

• In lieu of a degree, 2 years of relevant work experience may be considered.