Marketing and Events Assistant

ManpowerGroup Middle East; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the Middle East is looking for a Marketing Assistant to support their marketing team. The role involves managing event logistics, ensuring compliance with policies, and enhancing customer experience through effective project management. Candidates should have a Bachelor's degree in Marketing or Business Administration and possess 2-3 years of relevant experience in administrative support and event management.

Qualifications

• At least 2-3 years of administrative support experience.
• Experience in event management preferred.
• Degree in Marketing, Business Administration or relevant field.

Responsibilities

• Support the marketing team with operational tasks related to meetings.
• Plan and manage logistics for events.
• Ensure compliance with company policies regarding meetings.

Skills

Project Management

Decision Making

Problem Solving

Planning

Organization

Excellent Communication

Customer Focus

Influence

Negotiation

Attention to Details

Ability to Work Under Pressure

Ability to Work Effectively with Teams

Education

Bachelors Degree in Marketing

Bachelors Degree in Business Administration

Job description

Contract: 1 year (renewable)

Employment: Outsourced through ManpowerGroup Middle East

Role:

Marketing Assistant supports the marketing team by performing various tasks to ensure the smooth operation of the marketing execution and its requirements. They will serve also as an expert to different meeting types and guidelines related to event management. They enhance the customer experience by providing best-in-class support to their respective meeting owners and cross-functional teams.

Key Responsibilities:

• Comply and ensure compliance with company policies and procedures related to Meetings and Events and all other relevant company policies
• Work closely with the meeting owners and support them in planning their events; maintain a systematic calendar of events
• Responsible in securing pre-requisite requirements prior to meeting registration i.e. required external permit, compliance to TLMaP (Thought Leader Management and Planning)
• Responsible in timely registration of meetings using the designated meeting registration technology (VEM) and following its meeting requirements and relevant approvals and documentation
• Collaborate with CMS (Customer Meeting Services) to ensure effective execution of events
• Deliver strategic project management and execution of assigned internal events which include planning, event conceptualization, and other logistics
• Ensure complete, accurate pre and post meeting requirements and that all required documentation are uploaded on a timely manner
• Post event tasks – meeting documentation, tracking reports, payment process, supplier evaluation, expense allocation and chargebacks
• Ensure integrity in business in working with third parties and ensure necessary due diligence and agreements are secured
• Manage the Purchase Requisition (PR) and vendor payment request and ensure relevant supporting documents are secured prior to commitment and payment
• Manage the OpEx (Operating Expense) analysis and ensure regular meetings with respective meeting owners to track OpEx and ensure correct allocation
• Work closely with Vendor Management Specialist to maintain a systematic list of marketing materials
• Responsible in the record management of relevant business records; with high attention to privacy and record retention policy
• Manage the promotional/educational material approval process, including submission, follow up and distribution. Work closely with the marketing agency to ensure timely and high quality the material/content development

Requirements and Qualifications:

• Bachelors Degree in Marketing, Business Administration, or any relevant field.
• Preferably at least 2-3 years administrative support
• Preferably with event management experience
• Project Management
• Decision Making and Problem Solving
• Planning and Organization
• Excellent Communication
• Customer Focus
• Influence and Negotiation
• Attention to details
• Ability to work under pressure
• Ability to work effectively through cross-functional team and third parties