Manager - Personal Assistant

e.construct; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a detail-oriented accounting and procurement support professional. This role involves coordinating financial transactions, managing vendor relationships, and ensuring compliance with UAE regulations. The ideal candidate will have a strong background in accounting principles, proficiency in Microsoft Office and accounting software, and excellent organizational skills. You will play a key role in facilitating smooth operations and supporting executive functions. If you thrive in a fast-paced environment and are ready to take initiative, this opportunity is perfect for you.

Qualifications

• Proven experience in accounting or administrative support.
• Strong proficiency in Microsoft Office and accounting software.

Responsibilities

• Coordinate with Accounts and Procurement for timely processing of A/P.
• Manage schedules and documentation for executives.

Skills

Task-oriented

Organizational skills

Communication skills

Multitasking

Discretion

Education

Associate's degree in Accounting

Bachelor's degree in Finance or Business Administration

Tools

Microsoft Office Suite

NetSuite ERP

Job description

Key Responsibilities

1. Accounting & Procurement Support
2. Coordinate with the Accounts and Procurement teams to ensure timely processing of Accounts Payable (A/P) documents and related financial transactions.
3. Follow up with customers to ensure invoices are paid within agreed payment terms, proactively managing collections and communicating payment updates with vendors.
4. Maintain accurate records of purchase orders (POs), tracking their status and collaborating with procurement and finance to ensure seamless operations.
5. Prepare detailed expense reports, process reimbursements, and manage petty cash transactions with accuracy.
6. Handle license renewals and ensure all government-related registrations, including DM (Dubai Municipality), are completed on time.
7. Administrative & HR Coordination:
8. Act as a liaison between HR, Finance, and Administration teams to facilitate the smooth onboarding of relocated employees in the UAE.
9. Ensure efficient daily operations by coordinating with various departments and addressing administrative needs.
10. Handle confidential information with discretion, maintaining compliance with company privacy policies.
11. Personal Assistance & Executive Support:
12. Manage the VP of Accounting and Directors' schedules, coordinating meetings and handling key documentation.
13. Prioritize tasks and documents for executive review, ensuring efficiency in workflow.
14. Organize, structure, and maintain sensitive documents, tracking workflows to identify and address bottlenecks.
15. Oversee visa-related processes via government online services, ensuring compliance with UAE regulations.
16. Draft, edit, and proofread documents, reports, and presentations as required.

Desired Candidate Profile

1. Skills and Qualifications
2. Task/goal oriented and possess a get-it-done attitude.
3. Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
4. Proven experience in an accounting role or administrative support position.
5. Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., NetSuite ERP).
6. Basic understanding of accounting principles and financial transactions, preferably in UAE.
7. Excellent organizational skills and attention to detail.
8. Ability to multitask and prioritize responsibilities in a fast-paced environment.
9. Strong written and verbal communication skills.
10. Professionalism and discretion in handling confidential information.
11. Ability to work independently and take initiative.
12. Previous experience in a Legal Firm is required.