Manager - Accounts Payable

Wynn Al Marjan Island; Ras Al Khaimah; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading company in the hospitality sector seeks a Manager of Accounts Payable to oversee the accounts process. The role includes managing team performance, ensuring compliance with financial policies, and maintaining vendor relationships. Candidates should have substantial experience in finance and strong analytical skills, with proficiency in ERP systems and a sound understanding of UAE VAT regulations. This is an excellent opportunity to work in a dynamic, multicultural environment.

Benefits

Dynamic multicultural environment

Qualifications

• Minimum 3 years’ experience in general accounting or accounts payable.
• 2 years in supervisory level required.
• Strong knowledge of UAE VAT regulations.

Responsibilities

• Oversee accounts payable process and manage the team.
• Ensure compliance with financial policies and procedures.
• Prepare and perform payment runs and assist with audits.

Skills

Analytical

Problem-solving

Communication

Negotiation

Detail-oriented

Education

Bachelor's or Master's degree in finance, Accounting or a related Field

Tools

ERP systems

MS Office

Job description

General Purpose

The Manager of Accounts Payable is responsible for overseeing the accounts’ payable function, ensuring the accuracy and timeliness of payments, and maintaining strong relationships with vendors. This role requires a detail-oriented individual with excellent organizational and leadership skills to manage the accounts payable team and ensure compliance with financial policies and procedures.

Nature & Scope

Essential Duties & Tasks

General

• Oversee the accounts payable process, ensuring all invoices are accurately processed and paid on time.
• Develop and implement accounts payable policies and procedures to ensure efficiency and compliance.
• Manage and mentor the accounts payable team, providing guidance and support to ensure high performance.
• Review and approve invoices, ensuring proper coding, authorization, and documentation.
• Reconcile vendor statements and resolve any discrepancies in a timely manner.
• Ensure accurate VAT and RCM bifurcation during the booking of invoices.
• Ensure VAT is accurately accounted for when booking the invoices, and the VAT returns are filed accurately and on time.
• Ensure payment of Utilities, GPSSA, VAT, Tourism Tax, Municipality tax, Corporate tax, and other relevant statutory payments are done accurately and on time.
• Ensure all expenses related accruals are posted monthly.
• Ensure all AP and accrual related balance sheet schedules are prepared, reviewed, authorized, and retained for future reference.
• Prepare and perform payment runs, including vendor payments, payroll administration, and other disbursements.
• Maintain accurate records of accounts payable transactions in the general ledger.
• Assist with month-end closing activities, including accruals, account reconciliations, and preparation of reports for management review.
• Collaborate with procurement and other departments to resolve invoice and payment-related issues.
• Ensure compliance with internal controls and regulatory requirements.
• Assist with audits by providing necessary documentation and support to auditors.
• Ensure all invoices and reimbursements are paid accurately and on time; furthermore, to verify the accounting accuracy of all the invoices by checking accounts allocation.
• To verify suppliers’ reconciliations prior to releasing the payments for approval from the authorized signatories of the organization.
• Responsible for assuring all recurring payments are accrued for month-end closing.
• Participate in the monthly preparation and finalization of financial statements.
• Supervise the day-to-day operations of the Accounts payable team.
• Accept any other duties and responsibilities assigned by the reporting manager or anyone Senior in hierarchy.
• Establish organizational compliance and control standards to ensure company staff follow ethical business practices.
• Coordinate with other departments and handle their queries related to the Accounts payable department. Interacting with community organizations, customers, government officials and employees.
• Coordinate with all departments regarding outstanding invoices and or queries.
• To prepare urgent cheques on timely basis.
• Ensure proper schedules and clearance of advance payments made to the suppliers.
• Responsible for all AP related accruals of the expenses incurred for the pertaining period.
• Responsible to check and verify the exchange rate, currency, related to all foreign payments.
• To check the ageing balance in AP ledger with the GL on a weekly basis, any discrepancy to be resolved as a matter of utmost priority and ensure no difference at the month end closing.
• Responsible of cheque cancellation and maintain issues and cancelled cheque file.
• To make sure all the signed cheques are kept in safe custody.
• To make sure all the unused cheques are kept in safe custody at the end of the day.
  
  

Company And Department Responsibilities

• Possess leadership skills of integrity, strategic planning, decisiveness, sound business judgment, flexibility, analytical thinking and people management.
• Ensure that the subordinates are well-mannered and always groomed as per company standard.
• Promote a work environment where team members feel valued, appreciated, involved, equally important and safe.
• Interact with department and company team members, management and contractor representatives in a professional and positive manner to foster good rapport, promote team spirit and ensure effective two-way and cross-cultural communications. Effective resource management and excellent written and verbal communication skills are also important.
• Attend regular briefing and scheduled inter-departmental meetings to ensure relevant information is shared.
• Adhere to the Company policies and procedures and comply with the Company Code of Conducts when carrying out duties.
• Must be well-mannered and always groomed as per Company standard.
• Always follow health and safety standards and constantly improve to avoid any health and injury hazards occurring from malpractices.
  
  

Company And Department Responsibilities (Continued)

• Proactively participate in the Company recycling program and follow a strict discipline to reduce, re-use and re-cycle wherever possible and appropriate to achieve cost efficiency.
• Assesses the need for any training for employees and performs those programs for their benefit
• Good team development abilities and be able to motivate staff through effort and dedication
  
  

Skills / Knowledge

• A minimum of 3 years’ experience in general accounting or accounts payable. 2 years in supervisory level is required.
• Knowledge of UAE VAT regulations.
• Bachelor’s or Master’s degree in finance, Accounting or a related Field.
• Minimum of 5 years of experience in accounts payable, preferably within the hospitality industry. Strong knowledge of financial software and systems, including ERP systems.
• Excellent analytical, problem-solving, and decision-making skills.
• Proficient in MS office applications.
• Strong communication and negotiations skills.
• Ability to work effectively under pressure and meet deadlines.
• Attention to detail and a high level of accuracy.
• Language Abilities: Proficiency in spoken and written English. Proficiency in Arabic is an advantage.
• Computer Skills: Proficiency in MS office and other software applications; proficiency in ERP is an advantage.
• Remarks: This position requires a dynamic individual who can thrive in a fast paced, multicultural environment.
  
  

Work Conditions

This is an office-based position with regular working hours.