Logistics Specialist

AW Connect; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

AW Connect is seeking a proactive logistics professional to take full ownership of inbound shipments from factory readiness through warehouse receipt. This fast-paced role suits someone who enjoys solving problems, coordinating international shipments and building efficient processes from the ground up.

The successful candidate will work independently, anticipate disruptions and ensure seamless coordination between factories, freight forwarders, warehouses and commercial teams.

Qualifications

• 3–5 years of experience in international logistics or inbound supply chain.
• Experience in a start-up, SME or fast-growing business.
• Experience coordinating international shipments with factories and 3PLs.
• Strong understanding of Incoterms (FOB, EXW, FCA, DDP).
• Practical knowledge of sea, air and rail freight operations.
• Hands-on ERP usage for inventory and goods receipts.
• Proficient Excel for shipment tracking and data reconciliation.
• Comfortable using AI tools to improve productivity and reporting.
• Excellent organizational, communication and problem‑solving skills.

Responsibilities

• Inbound Logistics & Shipment Coordination: manage end-to-end inbound process from factories to warehouses.
• Coordinate international shipments via sea, air and rail; select cost-effective transport.
• Liaise daily with factories, freight forwarders and logistics partners for timely prep, collection and delivery.
• Monitor shipments, identify delays and implement corrective actions.
• Maintain shipment tracking records with POs, containers, ETA and updates.
• ERP Inventory Management: record goods receipts and validate stock movements.
• Reconcile stock with external partners and resolve discrepancies.
• Warehouse & Cross-Functional Coordination: communicate inbound volumes and delivery schedules.
• Provide forecasted arrival information to sales and customer service.
• Process Improvement & Reporting: develop tracking tools and reports; drive efficiency.

Skills

Ownership

Proactivity

Adaptability

Resourcefulness

Commercial awareness

Hands-on

Excel

ERP systems

AI tools

Problem solving

Tools

ERP systems

Excel

AI tools

Job description

We are looking for a proactive, hands-on logistics professional to take full ownership of inbound shipments, from factory readiness through to warehouse receipt.

This is a fast-paced, operational role suited to someone who enjoys solving problems, coordinating international shipments and building efficient processes from the ground up.

The successful candidate must be comfortable working independently, anticipating potential disruptions and ensuring seamless coordination between factories, freight forwarders, warehouses and commercial teams.

Key Responsibilities

Inbound Logistics & Shipment Coordination

• Manage the end-to-end inbound logistics process from factories to warehouses.




• Coordinate international shipments via sea, air and rail, selecting the most cost-effective transport solutions based on delivery urgency and operational requirements.




• Liaise daily with factories, freight forwarders and logistics partners to ensure timely shipment preparation, collection and delivery.




• Monitor shipment progress, proactively identify delays and implement corrective actions.




• Maintain accurate shipment tracking records, including purchase orders, containers, estimated arrival dates and delivery updates.

Inventory & ERP Management

• Record goods receipts in the ERP once factories confirm goods are ready, in accordance with internal processes.




• Validate stock movements and maintain accurate inventory records.




• Reconcile stock information with external logistics partners and proactively resolve discrepancies.




• Ensure timely and accurate updates across internal systems and tracking tools.

Warehouse & Cross-Functional Coordination

• Communicate expected inbound volumes and delivery schedules to warehouse teams to support resource and capacity planning.




• Provide sales and customer service teams with accurate shipment arrival forecasts to support customer commitments.




• Coordinate with internal departments to resolve shipment, inventory and delivery issues.




• Maintain clear communication across all stakeholders regarding shipment status and potential disruptions.

Process Improvement & Reporting

• Develop and maintain centralised shipment tracking tools and operational reports.




• Establish practical processes to improve shipment visibility, inventory accuracy and operational efficiency.




• Identify bottlenecks and recommend improvements to logistics workflows.




• Take ownership of operational challenges and resolve issues independently.

Candidate Requirements

Essential Qualifications & Experience

• 3–5 years of experience in international logistics, freight forwarding, inbound supply chain or a similar operational role.




• Previous experience in a start‑up, SME or fast‑growing business, with the ability to work effectively in an evolving environment.




• Experience coordinating international shipments with factories, freight forwarders and third‑party logistics providers.




• Strong understanding of Incoterms, particularly FOB, EXW, FCA and DDP.




• Practical knowledge of international freight operations, including sea, air and rail transportation.




• Hands‑on experience using ERP systems for inventory management, goods receipts and stock movements.




• Strong proficiency in Excel or similar tools for shipment tracking, reporting and data reconciliation.




• Comfortable using AI tools to improve productivity, reporting and operational processes.




• Strong organisational, communication and problem‑solving skills.

Preferred Experience

• Background in retail, fashion, apparel or consumer goods.




• Experience coordinating shipments from international manufacturing locations.




• Familiarity with warehouse operations and third‑party logistics (3PL) providers.




• Experience developing logistics tracking systems and operational processes.

What We’re Looking For

Beyond technical experience, we are looking for someone who demonstrates:

• Ownership: Takes full responsibility for inbound logistics without requiring constant supervision.




• Proactivity: Anticipates delays, identifies discrepancies and resolves issues before they escalates.




• Adaptability: Thrives in a fast‑paced environment with changing priorities.




• Resourcefulness: Comfortable creating processes and tracking tools where none currently exist.




• Commercial Awareness: Understands the balance between transportation costs, delivery timelines and customer commitments.




• Hands‑On Approach: Willing to manage operational details rather than simply oversee activities.

This position is particularly suited to someone who has worked in a smaller, entrepreneurial business where flexibility, accountability and initiative are essential.