Logistics Executive – Local Distribution (Fixed Term) - UAE Nationals are encouraged to apply

TOTAL Deutschland GmbH; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a motivated logistics coordinator to manage sales orders and coordinate with internal and external stakeholders. This role involves ensuring timely delivery, maintaining accurate records, and adhering to safety and compliance standards. Ideal candidates will possess strong communication and analytical skills, along with a bachelor's degree in supply chain or logistics. Join a company committed to responsible energy transition and diversity, where your contributions will help shape the future of logistics operations.

Benefits

Work from home flexibility

Diversity and growth opportunities

Equal opportunity employer

Qualifications

• Understanding of supply chain and logistics activities.
• Fresh graduate with internship experience in logistics preferred.

Responsibilities

• Manage sales order fulfilment and coordinate with stakeholders.
• Ensure compliance with safety and QHSE policies.

Skills

Fluent in English

Communication skills

Analytical skills

Interpersonal skills

Proactive attitude

Education

Bachelor's degree in Supply Chain

Bachelor's degree in Logistics

Bachelor's degree in Engineering

Tools

SAP

Job description

Activities

JOB ACTIVITIES

• Understand customer requirements and manage the fulfilment of sales orders in line with the agreed service levels.
• Coordinate and communicate with internal stakeholders: Customer Service, Sales, and the Plant to ensure customer requirements are met.
• Act as the focal point of communication with external stakeholders: 3rd Party Transporter/Warehouse Provider to ensure timely receipt of goods and/or delivery of sales orders.
• Maintain records of delivery issues and communicate the status of sales orders to relevant stakeholders.
• Generate SAP transactions related to logistics functions in a timely and accurate manner, including dispatching, invoicing, allocations, goods receipts, and delivery notes.
• Generate SAP or eProc Purchase Orders.
• Ensure efficient fleet and resource utilization.
• Ensure accuracy of goods receipt in SAP; coordinate and arrange for intercompany transfers as required; reconcile physical inventory in warehouses vs SAP.
• Monitor warehouse storage; ensure inventory is available to meet customer demands and address damaged/aged items promptly.
• Maintain updated reports on returned shipments, road permits, fleet utilization, and service levels.
• Control expenses and identify cost reduction areas without compromising quality or efficiency to maintain financial health of logistics operations.
• Capture monthly costs related to scope of work; verify services and submit invoices to Finance timely.
• Manage supply chain disruptions by implementing contingency plans to minimize impact and ensure operational continuity.
• Adhere to safety and compliance policies, participate in training, and report incidents and hazards.
• Provide backup support in absence of team members and undertake additional tasks as assigned by management.

Accountabilities

QHSE Objectives & Assignments

• Participate in training to acquire QHSE knowledge and impart it to colleagues as required.
• Report near misses, incidents, hazards, and injuries to line manager within required timeframes.
• Implement corrective and preventive actions following accidents or incidents.
• Strictly adhere to QHSE requirements; have authority to stop operations for safety reasons.
• Participate in incident investigations and analysis.
• Comply with Group HSE Charter & MAESTRO requirements and applicable policies and regulations.
• Demonstrate exemplary conduct, vigilance, and professionalism regarding HSE activities.
• Ensure compliance with position-specific processes and guidelines.
• Comply with TEMME Safe Work Permit program, fulfilling roles such as permit applicant, issuing, and approval authority.

Compliance Objectives

• Adhere fully to the company's compliance policies, including sanctions and export controls.
• Promptly notify compliance officers of violations or non-compliance instances.

Candidate Profile

Knowledge:

• Good understanding of supply chain, logistics, or manufacturing activities.

Skills:

• Fluent in written and spoken English.
• Excellent communication and interpersonal skills.
• Strong analytical and logical reasoning skills.
• Enthusiastic, curious, proactive, and confident in cross-functional interactions.
• Capable of managing a fast-paced, changing environment with tight deadlines.

Experience:

• Fresh graduate with internship experience and/or at least 1 year in logistics, preferably in lubricants or similar industry, is an advantage.

Education:

• Bachelor’s degree, preferably in Supply Chain, Logistics, Sciences, or Engineering.

Work Flexibility

• Includes a trial initiative of 2 days work from home per week for all employees.

Additional Information

• TotalEnergies values diversity, promotes growth, and offers equal opportunities.

TotalEnergies is committed to responsible energy transition and aims for net zero by 2050, emphasizing respect, solidarity, and excellence.