Logistics Executive

Total Energies; Al Bihouth; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic logistics coordinator to manage sales orders and ensure efficient supply chain operations. In this role, you will interact with various internal and external stakeholders, ensuring timely delivery of goods and maintaining accurate records in SAP. You will also play a key role in monitoring warehouse inventory and addressing any supply chain disruptions. This position offers an exciting opportunity for a fresh graduate or someone with minimal experience to grow in a fast-paced environment while adhering to safety and compliance standards.

Qualifications

• Knowledge of supply chain, logistics, or manufacturing activities.
• Fresh graduate with internship experience in Logistics preferred.

Responsibilities

• Manage sales order fulfillment and coordinate with internal stakeholders.
• Ensure timely communication with external transporters and warehouse providers.
• Monitor warehouse inventory and manage supply chain disruptions.

Skills

Fluent in written and oral English

Excellent communication skills

Analytical and logical reasoning skills

Enthusiasm and curiosity to learn

Ability to manage fast-paced environments

Education

Bachelor's in Supply Chain, Logistics, Sciences or Engineering

Tools

SAP

Job description

• Internal interaction - with Customer Service, Sales, Demand Planning, Purchase, Finance
• External interaction - with Transporters & Warehouse Providers

Context & Environment

• Internal interaction - with Customer Service, Sales, Demand Planning, Purchase, Finance
• External interaction - with Transporters & Warehouse Providers

Activities

JOB ACTIVITIES

• Understand customer requirements and manage the fulfilment of sales orders in line with the agreed service levels.
• Coordinate and communicate with Internal stakeholders: Customer Service, Sales and the Plant to ensure customer requirements are met.
• Acts as the focal point of communication with External stakeholders: 3 rd Party Transporter/Warehouse Provider to ensure timely receipt of goods and/or delivery of sales orders.
• Maintain records of delivery issues and communicate the status of sales orders to relevant stakeholders.
• Generate SAP transactions related to logistics function in a timely & accurate manner. Transactions include but are not limited to: dispatching, invoicing, allocations, goods receipts, delivery notes etc.
• Generate SAP or eProc Purchase Orders.
• Ensure efficient fleet and resource utilization.
• Ensure accuracy of goods receipt in SAP; coordinate & arrange for intercompany-transfers as/when required. Ensure reconciliation of physical inventory in the warehouses vs SAP.
• Monitor warehouse storage situation. Ensures inventory is available to meet customer demands, and damaged/aged items are addressed in a timely manner.
• Maintain updated reports on returned shipments, road permits, fleet utilization, and service level reports.
• Controlling expenses, and identifying areas for cost reduction without compromising on quality or efficiency, ensuring the financial health of the logistics operations.
• Capture monthly costs of scope relating to its area of work; cross-verification of services availed with timely submission of invoices to Finance.
• Manage unexpected supply chain disruptions, such as delays or damages by implementing contingency plans to minimize the impact and maintain operational continuity.
• Adhere to safety and compliance policies, participate in training programs, report incidents and hazards.
• Provide support as a back-up, in the absence of team members, and undertake any other scope as assigned by the line management.

ACCOUNTABILITIES

QHSE Objectives & Assignments:

• Participate in the training program to acquire QHSE knowledge and impart this training to colleagues as and when required by Management.
• Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by Quality, HSE, Energy policies and Manuals.
• Implement the corrective and preventive actions defined following any accidents and incidents.
• Strict adherence to QHSE requirements with full authority to stop any operation for safety reasons
• Participate in the training program to acquire QHSE knowledge and impart this training to colleagues as and when required by Management.
• Participate in the investigation and analysis of incidents as and when required.
• Strict adherence and compliance towards Group HSE Charter & MAESTRO requirement and affiliate's HSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all time.
• Demonstrates exemplary conduct, rigor, vigilance and professionalism regarding HSE in all their activities.
• Ensure adherence to compliance processes and guidelines specific to position's roles and responsibilities.
• To comply with TEMME Safe Work Permit program (as per the Permit To Work roles and responsibility assignment; process owner/ permit applicant/ issuing authority and approval authority).
• Strict adherence to QHSE requirements with full authority to stop any operation for safety reasons

COMPLIANCE OBJECTIVES

• Ensure full adherence to the company's compliance program, its policies and procedures including economic sanctions and export control in all professional activities.
• Promptly notify the compliance officer/economic sanctions referent of any instances of noncompliance or violations of economic sanctions or export control that comes to attention.

Candidate Profile

Knowledge:

• Good knowledge of supply chain, logistics or manufacturing activities

Skills:

• Fluent in written and oral English.
• Excellent communication and interpersonal skills.
• Possess good analytical and logical reasoning skills.
• Possess enthusiasm, curiosity to learn, takes initiative and is confident to interact cross-functionally.
• Ability to manage a fast-paced, changing environment with tight deadlines.

Experience:

• Fresh graduate with some internship experience and/or minimum 1 year of experience in Logistics, preferably in Lubricants or a similar industry, will be an added advantage

Education:

• Minimum Bachelor's, preferably in the field of Supply Chain, Logistics, Sciences or Engineering

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