Logistics Coordinator Alfanar Electric

Dar Engineering; Dubai; On-site; AED 95,000 - 134,000; Full time

Job summary

alfanar electric, UAE, seeks a Logistics Coordinator to manage day-to-day shipping, documentation, and liaison with freight forwarders. You will track shipments, ensure customs compliance, and support cost-effective delivery while upholding safety and quality standards.

Responsibilities include preparing shipping docs, maintaining records, and reporting KPIs. Fresh graduates with 0-2 years are welcome; diploma in business admin or related field is required. Dubai location with on-site work.

Qualifications

• Diploma Degree in Business Administration or Any relevant field.
• Fresher - 0-2 years.
• Strong document management and reporting skills.

Responsibilities

• Shipment Coordination: Arrange inbound/outbound shipments with freight forwarders, carriers and suppliers.
• Documentation and Compliance: Prepare shipping documents, ensure customs regulations compliance and maintain records.
• Communication and Liaison: Act as a contact between internal departments and logistics providers; share updates.
• Performance Monitoring and Reporting: Track KPIs like on-time delivery and freight cost; report trends.
• Continuous Improvement: Identify improvements to logistics processes and support tool updates.
• Delivery: Execute planned activities to meet schedules and deliver value.
• Problem-Solving: Address operational issues and escalate when needed.
• Quality: Ensure quality requirements in processes and products.
• Business Process Improvements: Coordinate written systems, policies, and automate where possible.
• Health, Safety, and Environment: Ensure safety and regulatory compliance in operations.

Skills

Document Filing

Document Management

Document Preparation

Confidentiality

Ad Hoc Reporting

Education

Diploma Degree in Business Administration or Any relevant field

Job description

Job Description:

Requisition ID: 30340

City: AES Product UAE

Group overview:

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.

alfanar is involved in:

• Electrical, Electromechanical and Civil Engineering Construction
• Manufacturing and Marketing Electrical Construction Products
• Allied Engineering Services

Our Main Divisions:

• alfanar electric
• alfanar Construction
• alfanar Building Systems

alfanar electric

alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products.

alfanar electric operates industries in:

• Riyadh and Jubail, Saudi Arabia
• Dubai, UAE
• London, UK

alfanar has a development and engineering center in Chennai, India.

Industrial Complex, Riyadh

The center of alfanar’s industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.

Spread across 700,000 square meters, the Complex houses alfanar’s facilities.

The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.

Job Purpose

To coordinate day-to-day logistics activities, ensuring the timely and efficient movement of goods while complying with company procedures, contractual terms, and regulatory requirements. The role focuses on shipment scheduling, documentation, and communication between internal teams and external service providers to support operational efficiency.

Key Accountability Areas

Shipment Coordination

• Arrange and follow up on inbound and outbound shipments with freight forwarders, carriers, and suppliers.
• Confirm shipment schedules and ensure alignment with operational and customer requirements.
• Track shipment progress and proactively address potential delays or disruptions.

Documentation and Compliance

• Prepare, review, and maintain all required shipping documents, including invoices, packing lists, and certificates of origin.
• Ensure compliance with customs regulations, trade agreements, and company standards.
• Maintain accurate records for audit and reporting purposes.

Communication and Liaison

• Act as a point of contact between internal departments (procurement, sales, warehouse) and logistics providers.
• Share timely shipment updates with relevant stakeholders.
• Escalate shipment issues to the immediate supervisor for resolution.

Performance Monitoring and Reporting

• Monitor logistics KPIs such as on-time delivery, lead times, and freight cost efficiency.
• Prepare and submit routine reports on logistics activities and performance trends.

Continuous Improvement

• Identify and suggest improvements to logistics processes to enhance efficiency and cost-effectiveness.
• Support the implementation of updated logistics tools, systems, or procedures.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and elevate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Diploma Degree in Business Administration or Any relevant field

Work Experience

Fresher - 0-2 years

Technical / Functional Competencies

• Document Filing
• Document Management
• Document Preparation
• Confidentiality
• Ad Hoc Reporting

Requirements: