Legal Secretary

Aquis Search; Abu Dhabi; Hybrid; AED 120,000 - 160,000; Full time

Job summary

A leading international law firm in Abu Dhabi is seeking a skilled Legal Secretary to provide high-level administrative support. The ideal candidate will have at least 3 years of experience and strong diary management skills. The firm offers excellent benefits and supports a hybrid working model.

Benefits

Hybrid working model

Excellent benefits

Qualifications

• Minimum of 3 years’ experience in a similar role at a leading international law firm.
• Familiarity with legal billing systems and CRM tools.
• Strong diary and travel management experience.

Responsibilities

• Manage diary scheduling, including meeting arrangements and client liaison.
• Coordinate travel arrangements and process related expenses.
• Proofread and format legal documents.
• Handle internal and client calls confidently.
• Assist with billing processes.

Skills

Diary management

Communication

Attention to detail

Proactivity

Tools

Legal billing systems

CRM tools

Job description

Our client, a leading international law firm, is seeking to recruit a skilled Legal Secretary to join their team in Abu Dhabi. This role involves providing high-level administrative and secretarial support to fee earners across various practice areas, within a fast-paced and professional environment.

The successful candidate will demonstrate strong diary management skills, communicate confidently with clients and colleagues, and effectively support a range of administrative and billing processes.

The firm offers excellent benefits and supports a hybrid working model.

Responsibilities

• Manage diary scheduling, including meeting arrangements, conference calls, and client liaison.
• Coordinate travel arrangements and process related expenses, ensuring diaries are accurately maintained.
• Proofread and format legal documents to ensure accuracy.
• Handle internal and client calls confidently, taking accurate messages and following up as required.
• Assist with billing processes, including preparation of bills, client fee updates, and invoices.

Requirements

• Minimum of 3 years’ experience in a similar role at a leading international law firm.
• Familiarity with legal billing systems and CRM tools.
• Strong diary and travel management experience, with attention to detail and efficiency.
• Excellent communication skills, with a confident and professional approach to client interaction.
• Proactive approach to email and task management, with the ability to prioritise and take initiative.