Legal Operations Coordinator

Remotedxb; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Grove Collaborative is seeking a Legal Operations professional to own end-to-end contract lifecycle, manage e-signatures, and oversee SOX documentation. You will coordinate with Finance, Legal, and Compliance teams, handling confidential information with discretion in a fast-paced environment.

The role requires 3–5 years in legal operations or related fields, a Bachelor's degree, and strong communication skills to support cross-functional initiatives.

Qualifications

• 3–5 years in legal operations, paralegal work, or in-house legal support.
• Bachelor's degree required.
• Experience with CLMs, e-signature platforms, or procurement systems.
• Proficiency with Google Workspace, Slack, and AI tools like Claude.
• Strong professional communication for cross-functional collaboration.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Own end-to-end contract lifecycle: intake, triage, routing, execution, archiving.
• Administer e-signature tools (Adobe Sign, Google Workspace eSignature).
• Manage legal vendor relationships and renewals.
• Own SOX process documentation and coordinate audit evidence.
• Maintain corporate calendar, state registrations, and board minutes.
• Coordinate data requests, subpoenas, or document productions.
• Monitor adherence to company-wide legal policies and procedures.
• Maintain legal filing systems, retention, and holds.
• Review legal billing and track outside counsel invoices.
• Manage corporate insurance portfolio including renewals and claims.

Skills

Legal operations

Paralegal work

Cross-functional collaboration

Discretion handling

Education

Bachelor's degree

Tools

CLMs

e-signature platforms

procurement systems

Google Workspace

Slack

AI tools (Claude)

Tropic

Juro

DataGrail

Job description

About the Company

Grove Collaborative is a sustainability-focused consumer products company and certified B Corp on a mission to transform the CPG industry. As a public company, we create household and personal care essentials that are effective, beautifully designed, and healthier for people and the planet.

Responsibilities

• Own the end-to-end contract lifecycle process including intake, triage, routing, execution, and archiving
• Administer e-signature tools including Adobe Acrobat Sign and Google Workspace eSignature
• Manage legal vendor relationships and track renewal timelines
• Own SOX process documentation and organize audit evidence in coordination with Finance and Internal Audit
• Maintain the corporate calendar, track state registrations, and manage board minute filings
• Manage logistics for responses to data requests, subpoenas, or document productions
• Monitor adherence to company-wide legal policies and procedures
• Maintain legal filing systems, document retention, and legal hold processes
• Review legal billing and track outside counsel invoices against guidelines
• Manage the corporate insurance portfolio, including renewals and claims

Requirements

• 3-5 years of experience in legal operations, paralegal work, or in-house legal support
• Bachelor's degree required
• Experience with CLMs, e-signature platforms, or procurement systems
• Proficiency with Google Workspace, Slack, and AI tools like Claude
• Strong professional communication skills for cross-functional collaboration
• Ability to handle sensitive and confidential information with discretion

Preferred Qualifications

• Prior exposure to SOX or corporate governance processes
• Familiarity with Tropic, Juro, or DataGrail
• Background in tech or e-commerce industries
• Paralegal certificate or relevant coursework