Lead Document Controller

坯潤; Sharjah; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Lead Document Controller to join their team in Sharjah, UAE. This full-time, on-site role involves overseeing document management systems and leading a team of document controllers. The successful candidate will ensure compliance with document management procedures while working on meaningful projects that contribute to energy security and decarbonization efforts. With a commitment to diversity and inclusion, the company offers competitive salaries and opportunities for professional development. If you have a passion for organization and leadership, this is the perfect opportunity for you.

Benefits

Medical Insurance

Group Life and Personal Accident Insurance

Employee Share Plan

Long Service Award

Commitment to Professional Development

Diversity and Inclusion Initiatives

Qualifications

• Experience with electronic document management systems and processes.
• Ability to lead and motivate a team effectively.

Responsibilities

• Supervise the document control team and manage daily workload.
• Ensure all project documentation is filed and transmitted correctly.

Skills

Electronic Document Management Systems

Team Supervision

MS Office Suite

SharePoint

Adobe

Communication Skills

Organizational Skills

Attention to Detail

Education

Secondary Education

Technical Diploma or Equivalent

Tools

Documentum

ProjectWise

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Expected:

Qualifications:

• Minimum ISCED Level 3 (Secondary education)
• (ISCED 4/5) (post-secondary/lower tertiary e.g./technical diploma/2-year degree), or an equivalent level of expertise desirable

Knowledge, skills and experience:

• Significant broad and deep experience with electronic document management systems and processes
• Experience in supervising teams in a lead role
• Advanced MS Office Suite skills
• Advanced skills in SharePoint/Documentum/ProjectWise or similar electronic document management system
• Advanced skills in Adobe
• Excellent Communication skills - both written and verbal
• Advanced skills in word processing, spreadsheets, database applications and electronic data management systems

Personal Attributes

• Excellent organisational skills and a logical and ordered approach
• Effective communication and interpersonal skills
• Able to lead, motivate and develop a team
• Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the outputs

Remarkable people, trusted by clients to design and advance the world.

Wood is currently recruiting for a Lead Document Controller to join our team in Sharjah, UAE. This is a full time onsite position with business trips

#Wood #UAE #Iraq #Engineering #lumpsum

The role

This is an exciting opportunity for an experienced Lead Document Controller to join our UAE Business Unit.

Our Clients and Projects

Designing the future. Transforming the world.

Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.

Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region

What we can offer

• Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years services of our employees at 5-year service milestones

Key Objectives

Coordinates and supervises a team of document controllers, responsible for ensuring all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures. Coordinates the smooth running of the document management system.

Key Accountabilities and Responsibilities:

• Oversee, coordinate, and supervise the document control team with responsibility for setting and managing day to day workload, coaching, and guiding team, and managing performance
• Ensure all project documentation is imported into document management system and filed accordingly
• Oversight of the archiving of Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention, and disposition of the records
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
• Ensure that hard copy and electronic record files are maintained in good order to comply with QA requirements
• Run document control reports from document control system
• Ensure document management procedures satisfy project, client, and regulatory requirements
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)

Working Relationships

Internal:

• Establish and maintain effective working relationships and communicate across the project / contract interfaces
• Operates within local organization and accomplishes work through effective consultation with more senior professionals Deals directly with immediate supervisor, co-workers, and team members

External:

• Engages in exchanges of information

Company Industry

Department / Functional Area

• Administration

Keywords

• Lead Document Controller

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