Lab Coordinator

SGS; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading quality assurance company is seeking a qualified Laboratory Coordinator to oversee operations between clients and the lab. Key responsibilities include managing client schedules, coordinating sample collections, and ensuring smooth communication with laboratory and field teams. The ideal candidate has a diploma or bachelor's degree, at least 2 years of relevant experience, and strong skills in LIMS and ERP systems.

Qualifications

• Minimum 2 years experience in a similar coordination/operations role.
• Proficiency with LIMS and ERP systems.
• Excellent verbal and written communication skills.

Responsibilities

• Oversee client communications schedules and logistics.
• Coordinate sample collection schedules with clients.
• Liaise with laboratory and field teams.

Skills

Organizational skills

Attention to detail

Stakeholder management

Ability to manage multiple deadlines

Education

Diploma or Bachelor's degree in Science, Commerce, or a related discipline

Tools

Laboratory Information Management System (LIMS)

ERP systems

MS Office/Google Workspace

Job description

We are seeking a qualified Laboratory Coordinator to serve as the operational link between clients field teams and the laboratory. The role oversees client communications schedules and logistics and end-to-end lab administration to ensure every project is delivered on time with precision and in full compliance.

• Respond to client inquiries phone calls and correspondence in a timely and professional manner.
• Coordinate sample collection schedules and the delivery of sampling bottles with clients.
• Liaise with laboratory and field teams to plan site visits and ensure operational readiness.
• Arrange travel logistics (flights and accommodation) in coordination with the travel function.
• Register samples accurately in the Laboratory Information Management System (LIMS).
• Prepare and submit gate pass and site access permit applications.
• Raise and track purchase orders for materials consumables and subcontracted services.
• Coordinate with suppliers and subcontractors to meet delivery timelines and quality requirements.
• Create job entries in the BOSS (or internal ERP) system and prepare corresponding invoices.
• Maintain records documentation and reports in line with company procedures and audit standards.

Qualifications :

• Diploma or Bachelors degree in Science Commerce or a related discipline.
• Minimum 2 years experience in a similar coordination/operations role (laboratory or field services preferred).
• Proficiency with LIMS and ERP systems; strong MS Office/Google Workspace skills.
• Excellent verbal and written communication skills.

Skills & Competencies

• Strong organizational skills attention to detail and follow-through.
• Ability to prioritize and manage multiple deadlines.
• Professional stakeholder management with clients suppliers and internal teams.
• Working knowledge of procurement and basic invoicing workflows.
• Familiarity with site access processes and HSE considerations is an advantage.

Remote Work :

No

Employment Type :

Full-time