Junior Legal PA

Barratt Galvin; Dubai; In loco; AED 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

Barratt Galvin is supporting a leading US law firm with a Dubai office and a strong Middle East presence. This permanent Junior PA role sits in the Legal Support team, based in DIFC, offering an excellent entry point into an international firm environment with broad administrative exposure.

Core hours are 9:30am–5:30pm, Monday to Friday, in modern offices. The role provides clear pathways for development within a prestigious global practice.

Competenze

• Strong organisational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Experience in an administrative or support role is preferred but not essential.

Mansioni

• Provide day-to-day administrative support to fee earners across a range of tasks.
• Manage diaries, schedule meetings, and coordinate appointments.
• Prepare, format, and proofreading legal documents and correspondence.
• Handle incoming/outgoing communications via email, phone and courier.
• Maintain accurate electronic and physical records, filing and archiving.
• Support billing processes including pre-bill and final bill preparation.
• Coordinate travel, visas, and related arrangements.
• Liaise with internal departments and external stakeholders.

Conoscenze

Organised

Communication

Attention to detail

Formazione

Strumenti

Microsoft Word

PowerPoint

Excel

Descrizione del lavoro

About the Firm

Our client is a leading US law firm with a strong and growing presence across the Middle East. With a global team of over 1,400 lawyers, the firm operates across major commercial centres spanning the US, UK, Europe, Latin America, and the Middle East. The Dubai office forms part of an ambitious and expanding regional platform, and is home to a collaborative, high-performing team known for its commercial focus and commitment to client service.

The Role

This is a permanent Junior PA position based in Dubai, sitting within the Legal Support team and reporting to the Office Manager. The role offers an excellent entry point into a prestigious international law firm environment, with broad exposure across a range of administrative and support functions. Core hours are Monday to Friday, 9:30am to 5:30pm based in brand new, modern offices in DIFC.

Key Responsibilities

• Providing day-to-day administrative support to fee earners across a range of tasks
• Managing diaries, scheduling meetings, and coordinating appointments
• Preparing, formatting, and proofreading legal documents and correspondence
• Handling incoming and outgoing communications across email, phone, and courier
• Maintaining accurate electronic and physical records, filing, and archiving
• Supporting billing processes including pre-bill and final bill preparation, expense submissions, and disbursement processing
• Preparing internal transfer forms for client money transfers and setting up DocuSign as required
• Maintaining accurate client contact details and recording billing instructions
• Tracking BD activities and ensuring accurate recording
• Providing support at firm events
• Arranging travel including flights, hotels, and visa coordination
• Managing CLPD bookings and annual filing
• Liaising with internal departments and external stakeholders

Candidate Requirements

• The firm is looking for a motivated and organised individual who is eager to build a career in legal support within an international law firm environment
• Strong organisational skills with close attention to detail
• Excellent written and verbal communication skills
• Ability to manage competing priorities and work effectively under pressure
• Reliable, responsible, and proactive in anticipating and resolving issues before they arise
• Prior experience in an administrative or support role is desirable but not essential
• Familiarity with Microsoft Office applications including Word, PowerPoint, and Excel is beneficial

Why Apply

This is a strong opportunity for someone looking to take their first or next step in legal support at a well-regarded international firm with an established and growing Middle East presence. You will work as part of a close-knit professional team in Dubai, gaining hands-on exposure to a broad range of legal support functions. The firm takes a genuinely supportive approach to the development of its business services staff and is committed to making this a role where the right candidate can grow.

About Barratt Galvin

Established in 2014, Barratt Galvin is a specialist legal recruitment consultancy focused on the Middle East legal market. Laura Barratt, our founder, has been recruiting across the region since 2007, bringing close to two decades of expertise and long-standing relationships with law firms throughout Dubai, Abu Dhabi, Riyadh, Jeddah, and Doha. We partner with leading international and regional law firms to recruit Lawyers, Legal Assistants, Business Development, Marketing, and HR professionals. We are recognised for our strength in Middle East law firm recruitment and regularly advise on private practice opportunities and broader international law firm business services recruitment across the GCC. With strong Australian market connections, we support both regional career progression and international relocation. Barratt Galvin delivers specialist insight, discretion, and access to exclusive opportunities across the Middle East legal sector.