Junior Executive Assistant

Medtronic; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading healthcare company in Dubai is looking for an experienced administrative professional. The role involves providing administrative support, managing communications, and assisting in meeting preparations. Candidates should have a Baccalaureate degree and at least 3 years of experience in a similar position. Excellent communication and organizational skills are crucial. This position offers a competitive salary and various benefits.

Benefits

Competitive Salary

Flexible Benefits Package

World-class training and mentorship

Qualifications

• Minimum of 3 years of experience in an administrative role.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational skills.

Responsibilities

• Providing general administrative support, including document handling and visitor management.
• Acting as a liaison between customers and internal teams.
• Assisting in meeting preparations and organization.

Skills

Verbal and written communication

Organizational skills

Attention to detail

Proactivity

Education

Baccalaureate degree

Job description

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

Are you looking to join a rapidly growing international healthcare company? At Medtronic, we value your talent, experience, and passion for your work. In this dynamic role, you’ll have the opportunity to grow both professionally and personally, facing exciting challenges in a supportive environment. We offer world-class training, mentorship, and guidance to help you shape your career and achieve success. This position reports to the Senior Executive Assistant to the SVP of EurAsia.

Responsibilities may include the following and other duties may be assigned.

• General Administrative Support: Preparing, formatting, and filing document; Assisting with expense reports; Coordinating with vendors and internal departments; Greeting and guiding visitor; Providing additional support as directed by the Senior Executive Assistant.

• Communication Management: Acting as a liaison between customers and the team, managing information flow and internal communication; Supporting seamless communication within the leadership team.

• Meeting and Reporting Support: Assisting in the preparation of presentations for meetings; Handling pre- and post-meeting follow-ups, including notes and action items; Organizing external meetings with vendors, sellers, logistics partners, government departments, and trade bodies; Managing weekly and monthly reporting processes.

• Collaboration and Coordination: Partnering with Business Support Coordinators to streamline administrative processes; Managing and tracking approvals across internal systems, such as Ariba, ReadSoft, eCATS, and Purchase Orders; Overseeing legal document signatures (e-signatures and wet signatures).

• Travel Support:Organizing business travel arrangements, including visa applications, flight bookings (via Dnata agency), and providing detailed itineraries and booking confirmations.

Required Knowledge and Experience:

• A minimum of a Baccalaureate degree.

• At least 3 years of experience in an administrative role within a dynamic work environment.

• Excellent verbal and written communication skills, with fluency in English.

• Strong attention to detail and organizational skills.

• A proactive, “can-do” attitude with high energy and enthusiasm for fast-paced environments.

• Flexibility to adapt to varying working hours.

• High agility and the ability to handle multiple tasks efficiently.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.

Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.

We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here (http://www.medtronic.com)

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.

Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.

We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

We change lives . Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That’s who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives.

We build extraordinary solutions as one team . With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough.

This life-changing career is yours to engineer . By bringing your ambitious ideas, unique perspective and contributions, you will…

• Build a better future, amplifying your impact on the causes that matter to you and the world

• Grow a career reflective of your passion and abilities

• Connect to a dynamic and inclusive culture that welcomes the challenge of life-long learning

These commitments set our team apart from the rest:

Experiences that put people first . Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need.

Life-transforming technologies . No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms.

Better outcomes for our world . Here, it’s about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls.

Insight-driven care . Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

For sales reps and other patient facing field employees, going into a healthcare settingis considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support.

This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here (https://www.e-verify.gov/employees) .

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