Junior Admin Assistant

The Emirates Group; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player in aviation is seeking a Junior Admin Assistant to support their engineering operations. In this role, you will handle essential administrative tasks, including processing airport pass requests, maintaining documentation, and ensuring compliance with safety requirements. Your organizational skills will be crucial in managing records and facilitating smooth operations across departments. This position offers a dynamic work environment where your contributions will directly impact the efficiency of engineering activities. If you are detail-oriented and have a passion for administration, this opportunity is perfect for you.

Qualifications

• Experience in administration is essential for this role.
• Basic administrative skills are required to support operations.

Responsibilities

• Assist in processing airport pass requests and ensure compliance.
• Maintain records and sort documents for efficient operations.
• Collect payments and arrange vehicle passes for Engineering departments.

Skills

Administration

General administration

Communication

Education

10 Years schooling or equivalent

Job description

Bachelor of Business Administration(Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Junior Admin Assistant is to carry out basic administrative office activities in support of the EK Engineering operations, ensuring all activities are performed to the required standard, effectively and efficiently.

In this role, you will:

• Assist in processing airport pass requests from various Engineering departments and support contractors through emails in a timely manner, ensuring that all required documentation is accurate and as per the required standards.
• Ensure all airport pass applications are received with the signed and authorised acknowledgement form for Contractor’s Safety requirements and airports pass guidelines to ensure compliance. Maintain the completed form onto the share point for record and reference.
• Responsible for retrieving used/expired airport passes from Contractors and work parties upon expiry or on completion of the work. Ensure the airport pass cancellation is processed through the airport system to comply with the airport pass department’s requirements.
• Make sure the payment of airport pass fees from Contractors and work parties is collected in a timely manner in order to process the passes and arrange to debit the cost from the requesting department cost code. Arrange petty cash reimbursement for cost code debits of pass requests.
• Arrange Vehicle and Equipment passes for all Engineering departments to support continuous uninterrupted operations, expediting urgent cases where required.
• Receive courier/company mails and documentation, keeping records of documentation for future reference.
• Sort documents/mails/courier items in an organised and timely manner and arrange to distribute them to the addressees. Provide deliveries to landside offices twice per day and deliveries to airside areas once per day.

To be considered for the role, you must meet the below requirements:

• Administration / General administration
• 10 Years schooling or equivalent
• Experience in Administration.

Company Industry:

• Airlines
• Aviation

Department / Functional Area:

• Administration

Keywords:

• Junior Admin Assistant