Junior Accountant

KAYALI; Dubai; On-site; USD 40,000 - 60,000; Full time

Job summary

KAYALI is seeking a Finance & Accounting Admin Assistant to manage accounts payable and receivable processes. This role supports financial health by ensuring accurate reporting and efficient accounting operations. Candidates should possess a relevant degree and have a minimum of two years of experience in similar roles.

Benefits

Premium Medical/Dental/Vision coverage

Employee discounts on all Kayali products

Quarterly product gifting

Qualifications

• Minimum of two years of experience in accounts payable and receivable roles.
• Proficiency in accounting software and Microsoft Office applications.
• Familiarity with compliance and regulatory standards in financial operations.

Responsibilities

• Manage accounts payable and receivable processes.
• Coordinate vendor management and expense tracking.
• Assist with audits and compliance support.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Education

Bachelor's degree in Accounting, Finance, or a related field

Tools

Microsoft Office

Accounting software

MS Dynamics

Job description

Who We Are: Fuelled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to ‘my imagination’ in Arabic, KAYALI provides a modern fragrance experience inspired by Mona’s rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the world’s most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jewelled bottles.

Our mission: To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.

Summary: The Finance & Accounting Admin Assistant is responsible for managing both accounts payable (trade and non-trade) and accounts receivable processes. This role ensures accurate financial reporting and supports the financial health of KAYALI by maintaining efficient and effective accounting operations.

Responsibilities:

Vendor Management

• Coordinate the end-to-end vendor creation process in the ERP system, ensuring all required documentation and approvals are complete and accurate.
• Maintain and regularly update Vendor Master Data to ensure accuracy, compliance, and audit readiness.
• Support periodic vendor data reviews to remove duplicates, inactive records, and maintain clean data.
• Communicate with vendors to reconcile statements and resolve any discrepancies or inquiries.

Expense Management (Expensify & Corporate Card)

• Administer the Expensify platform, ensuring employees submit expenses accurately and in a timely manner.
• Review, verify, and reconcile employee expense claims and corporate credit card transactions for compliance with internal policies.
• Assist employees with troubleshooting and questions related to expense submission.
• Prepare regular reports on expense trends and outstanding reimbursements.

Petty Cash & Reimbursements

• Manage petty cash disbursement and replenishment processes, ensuring proper documentation and approvals are maintained.
• Track petty cash balances and perform monthly reconciliations.
• Support internal audits by providing timely petty cash reports and records.

Travel & Egencia Tool Management

• Serve as the point of contact for the Egencia travel platform, assisting employees with bookings and ensuring compliance with travel policy.
• Monitor travel expense reporting and ensure reconciliation with related expense claims.
• Assist in resolving booking or system-related issues and maintain employee travel profiles.

Accounts Payable

• Support invoice processing for inventory and non-inventory purchases by collecting and reviewing proper documentation.
• Match invoices to POs and coordinate with stakeholders for necessary approvals.
• Making a payment proposal, assist with payment tracking and the maintenance of payment schedules.

Reporting & Reconciliation

• Assist in generating vendor aging reports and monthly expense summaries.
• Reconcile petty cash, employee expenses, and travel-related expenses against general ledger entries.
• Maintain organized records for all transactions and ensure timely updates to internal filing systems.

Audit & Compliance Support

• Provide support for internal and external audits related to vendors, expenses, petty cash, and travel.
• Ensure all documentation is accurate, up-to-date, and accessible for audit review.

Accounts Receivable (Support / Back up Role)

• Assist with generating and sending invoices to clients when needed.
• Track outstanding receivables and support the collection process by sending reminders or following up on overdue accounts.
• Help reconcile AR ledger and support preparation of monthly reports.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum of two years of experience in accounts payable and receivable roles.
• Proficiency in accounting software and Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Experience with MS Dynamics a plus.
• Familiarity with compliance and regulatory standards in financial operations.

Our Benefits & Perks:

• Premium Medical/Dental/Vision coverage
• Employee discounts on all Kayali products
• Quarterly product gifting

Kayali is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.