Job Opportunities Executive Assistant 113955

Givaudan; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Givaudan seeks an Executive Assistant based in Dubai to support the Regional Head of Consumer Products SAMEA. This role involves critical administrative tasks like scheduling, communication management, and travel arrangements within a dynamic and creative team environment. Candidates with a strong administrative background and proactive mindset are encouraged to apply.

Benefits

Creative team environment

Attractive package

Opportunities for learning and development

Qualifications

• 5+ years in administrative support roles, ideally in larger organizations.
• Fluency in English is required.
• Experience supporting senior leaders is a plus.

Responsibilities

• Scheduling meetings and managing agendas for the Regional Head.
• Screening and responding to communications.
• Preparing travel and expense reports.

Skills

Communication skills

Proactive mindset

Priority setting

Customer service orientation

Education

Degree in administration or business

Tools

PowerPoint

Excel

Job description

Join us and celebrate the beauty of human experience. Create for happier, healthier lives with love for nature. Together with kindness and humility, we deliver food innovations, craft inspired fragrances, and develop beauty and wellbeing solutions that make people look and feel good. There is much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference for billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

Executive Assistant - Your future position

As an Executive Assistant, you will perform administrative tasks for a senior executive with a high degree of autonomy and a proactive, solution-oriented mindset.

You will report directly to the Regional Head of Consumer Products SAMEA and will be based in Dubai.

You will work for a company that touches billions of consumers more than a hundred times a day. With a heritage stretching back over 250 years, Givaudan has a long history of innovating scents and tastes. Our passion is to collaborate with customers and partners to develop groundbreaking innovations in the food & beverage, fragrance, and beauty industries. We foster a culture that inspires, challenges, and captures the heart and soul of consumers and customers. Our regional customers bring diversity and curiosity to your daily job.

In this exciting role, your responsibilities will include:

• Scheduling meetings for the Regional Head of Consumer Products SAMEA and interacting with stakeholders to ensure meetings are set up and followed up on.
• Screening and prioritizing emails, phone calls, and other communications, responding on behalf of the Regional Head of Consumer Products SAMEA.
• Scheduling and organizing meetings, including preparing agendas, coordinating logistics, and recording minutes, as well as communicating with participants.
• Taking notes during meetings, preparing minutes, following up on action items, and ensuring completion.
• Booking travel arrangements for the Regional Head of Consumer Products SAMEA.
• Preparing travel expense reports and ensuring reimbursement.
• Managing the agenda (vacation, travel time, etc.).
• Scheduling global/regional meetings, taking minutes, and performing necessary follow-up.
• Exercising discretion in all activities and circumstances.
• Assisting in the planning of special projects and initiatives.

Your professional profile includes:

• A degree in administration, business, or a relevant field is preferred but not required.
• At least 5 years of experience in an administrative support role, preferably from larger organizations.
• Experience supporting senior leaders.
• Fluency in English.
• Excellent communication skills.
• Expertise in PowerPoint and sound knowledge of Excel.
• Striving for superior customer experience.
• Priority setting and a proactive mindset.
• Ability to manage multiple inquiries simultaneously.
• Passion for success and willingness to go the extra mile.

Our benefits:

• A creative team environment that will inspire you.
• An attractive package.
• Excellent opportunities for progressive learning and development.

#LIOnsite

At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives.
You work within an inspiring team culture where you can thrive, collaborate, and learn from other talented and passionate people across disciplines, regions, and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers, and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone can impact our world.