Internationalization Administrative Assistant

Abu Dhabi University; Abu Dhabi; On-site; AED 111,600 - 167,400; Full time

Job summary

Abu Dhabi University is seeking an Internationalization Project Administrator to support national and international initiatives within the Office of Internationalization. This role requires managing administrative functions, overseeing projects, and enhancing the university's academic reputation.

The ideal candidate will have a Bachelor’s degree and 1-2 years of relevant experience, alongside skills in Microsoft Office and excellent communication abilities. Proficiency in Arabic is considered an advantage.

Qualifications

• 1-2 years of experience in an administration and IT project support role.
• Experience supporting senior executives and managing projects.
• Fluency in English; proficiency in Arabic is an advantage.

Responsibilities

• Support in developing and managing international academic affairs projects.
• Assist in various initiatives including events and conferences.
• Manage calendars and administrative materials for the Assistant Chancellor.

Skills

Microsoft Office (Excel, Word, Outlook)

PowerPoint

website development

Zoom

Skype

Teams

confidentiality

communication skills

organizational skills

time management

Education

Bachelor’s degree in Engineering, Project Management, IT, Business Administration

Master’s Degree in related field

Job description

Job Purpose

The Internationalization Project Administrator plays a crucial role in efficiently supporting the development and oversight of national and international initiatives within the Office of Internationalization. This position is responsible for managing day‑to‑day administrative functions, supporting and developing project oversight, and contributing to the enhancement of the university's academic reputation and global competitiveness. The ideal candidate should be highly organized, detail‑oriented, possess digital software skills alongside excellent communication skills.

Key Responsibilities

Supporting Assistant Chancellor’s projects for Global Partnerships and Impact

• Support in Developing and Managing projects related to International academic affairs and ensuring accurate and timely presentation to senior leadership.
• Support in projects related to optimizing ADU Ranking and Reputation.

Office Management and Projects

• Assist various initiatives, including events, conferences, and support programs such as the Global Engagement Program (GEP) and the Global Brown Bag Seminar Series (GBBSS).
• Assist in the development of proposals for national and international events and initiatives.
• Assist in the development of Microsoft Office presentations.
• Manage calendars, appointments for the Assistant Chancellor for Global Partnerships and Impact; takes and maintains accurate records of meetings, correspondence, and administrative materials.
• Communicate with stakeholders to ensure that project objectives are clearly defined and understood.
• Raise Purchase requisitions as needed for the department and work with the relevant stakeholders.
• Coordinate project activities and communicate with team members and stakeholders to ensure projects are completed on time and within budget.
• Facilitate communication and collaboration between project team members.
• Assist the project team in the planning and execution of digital projects, including creating project plans, timelines, and budgets; submit and reconcile expense reports.

Reports & Documentation

• Attends meetings, records minutes, and follows up on action items as necessary.
• Maintains signature files, documentation, and filing systems, ensuring confidentiality and accuracy.
• Support in developing projects’ websites and proposals.

Minimum Educational Qualifications Required For The Role

• Bachelor’s degree in Engineering, Project Management, IT, Business Administration, or a related field is preferred.
• Master’s Degree in Engineering, Project Management, IT, Business Administration, or related field preferred.

Minimum Years Of Experience Required

• 1‑2 years of experience in an administration and IT project support role.

Nature Of Relevant Experience Required

• Experience in a similar setup supporting senior executives and managing projects.

Language Skills

• Fluency in English is required, and proficiency in Arabic is an added advantage.

Special Skills And Abilities

• Possesses advanced knowledge of Microsoft Office (Excel, Word, Outlook), PowerPoint, website development, Zoom, Skype, Teams. Eagerness to learn new applications as they become standard in the University.
• Possesses strong diplomatic skills and an engaging, sociable personality.
• Demonstrated history of confidentiality, flexibility, dedication, excellent verbal, grammatical, and written communication skills, organizational, time management, prioritization, cognitive and problem‑solving skills.
• Prioritizes multiple tasks seamlessly with a strong attention to detail.
• Exercises good judgment and discretion analyzing and resolving confidential, difficult, and sensitive situations on their own, and knowing when to elevate.
• Capable of simultaneous minuting of meetings.
• Establishes and maintains cooperative working relationships with coworkers, other staff, faculty, and administrators.
• Types and/or operates an automated keyboard with speed and accuracy to produce word processing, spreadsheets, and database management documents.
• Ability to work in a collaborative environment and function as a member of the Office of Internationalization Team.
• Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural, and ethnic backgrounds of ADU’s students, faculty, employees and community.