Internal Communications Specialist

The Department of Culture and Tourism - Abu Dhabi; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

Join a forward-thinking organization as an events specialist, where your organizational skills will shine in coordinating diverse events. You will manage logistics, budgets, and vendor relations, ensuring each event aligns with organizational goals. This role offers the opportunity to engage with various stakeholders and enhance attendee experiences through effective communication and marketing strategies. If you are detail-oriented and passionate about creating memorable events, this position is perfect for you, allowing you to make a significant impact in a dynamic environment.

Qualifications

• 1-2 years of experience in event management or related fields.
• Professional certification in communication or project management preferred.

Responsibilities

• Coordinate events from logistics to attendee engagement.
• Manage budgets and vendor relationships for successful execution.

Skills

Event Coordination

Budget Management

Vendor Relations

Communication Skills

Multi-tasking

Education

Bachelor’s degree in Communication, Journalism or Public Relations

Master's degree (preferred)

Tools

MS Office (PowerPoint, Word, Excel)

Job description

Role Purpose:
Seeking a highly organised and detail-oriented events specialist to join our dynamic team. The successful candidate will play a pivotal role in executing and overseeing a wide range of events hosted by DCT. The specialist will collaborate with various stakeholders, manage logistics, and ensure seamless execution of events to achieve organisational goals.

Key Responsibilities:

1. Events Coordination:
   • Coordinate a diverse range of events, including conferences, meetings, seminars, and social gatherings.
   • Work closely with internal sectors and external vendors to ensure all aspects of events are well-organized and executed according to plan.
2. Logistics Coordination:
   • Coordinate event logistics, including venue selection, catering, transportation, audio-visual requirements, and accommodation arrangements.
   • Oversee the set-up and breakdown of event spaces, ensuring all elements are in place for a successful event.
3. Budget Oversight:
   • Assist in developing and managing event budgets, ensuring cost-effectiveness and adherence to financial constraints.
   • Track and report expenses related to each event.
4. Vendor and Stakeholder Relations:
   • Establish and maintain relationships with vendors, sponsors, and partners.
   • Coordinate with internal departments to ensure all stakeholders are informed and aligned with event objectives.
5. Promotion and Marketing:
   • Collaborate with the marketing team to develop promotional materials and strategies for events.
   • Utilize various channels to promote events and drive attendance.
6. Attendee Engagement:
   • Ensure a positive experience for attendees by addressing inquiries, providing information, and addressing issues promptly.
   • Implement strategies to enhance attendee engagement and satisfaction.
7. Post-event Evaluation:
   • Conduct post-event evaluations to gather feedback and identify areas for improvement.
   • Prepare comprehensive reports on the success of each event, including key metrics and recommendations for future events.

Communication and Business Relationships:
Internal: DCT Relevant Sectors / Departments
External: Service providers, Events agencies, Government and private entities

Qualifications:
• Bachelor’s degree (Master's Preferred) in Communication, Journalism, Public Relations or any other degree within a relevant industry.
• Professional certification in Communication, project and event management is preferred.

Experience:
• 1-2 years of experience in Business Administration, Project Management or any other experience within a similar role or industry.

Language:
• Full professional English and Arabic proficiency both in speaking and writing.
• Skilled in MS Office (PowerPoint, Word and Excel).
• High level of competency in relevant software applications.
• Self-motivated with a proven ability to complete work in a timely manner.
• Ability to quickly integrate with existing business software tools and knowledge of other relevant industry software.
• Ability to multi-task and to prioritise work effectively.
• Knowledge of internal Communication development and data management.
• Extensive knowledge and understanding of Internal engagement requirements.
• Ability to build and maintain strong relationships with key stakeholders and vendors.
• Ability to analyse problems, identify alternative solutions, anticipate consequences, and provide excellence in execution: committed to delivering work with high-quality standards.