Information Management Assistant

Mace; Abu Dhabi; Hybrid; AED 220,000 - 331,000; Full time

Job summary

Mace is delivering a next-generation digital infrastructure programme in Abu Dhabi, providing robust information management across project teams, consultants and subcontractors. The Information Management Assistant will own document control, ERP requisitions, and KPI-driven governance to help deliver high-quality project outcomes.

You will coordinate filing, access permissions, and distribution, ensuring timely, accurate records and supporting safety, integrity and client focus in every

Qualifications

• Sound knowledge of project information management practices.
• Understanding of construction information management processes.

Responsibilities

• Promote Safety First and apply Mace's HSW framework.
• Ensure robust quality systems are in place and managed according to the delivery program.
• Coordinate and manage document control, filing, and retrieval across project teams, consultants and suppliers.
• Manage ERP purchase requisitions (PRs) and ensure timely distribution of documents and drawings.
• Onboard users, manage access permissions, and maintain distribution groups.
• Lead and align project teams to achieve KPIs and support senior leaders with timely deliverables.
• Monitor budgets, identify risks and mitigations, and support BU development for sustainability.

Skills

Project information management

Communication

Tools

Aconex

Job description

Information Management Assistant

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The Project

Mace is supporting the delivery of a large‑scale, next‑generation digital infrastructure programme in the region, working alongside a leading developer in the data centre sector. The project brings together complex design coordination, fast‑paced delivery and rigorous governance to meet the demands of a mission‑critical environment. Our team is applying global best practice in programme, project and commercial management to help shape resilient, future‑ready infrastructure at scale.

Provides accurate, timely document control and information management across project teams, consultants and subcontractors. Coordinates numbering, filing, sorting and retrieval of electronic and hard copy records, supporting effective governance, collaboration and high‑quality project delivery.

You’ll Be Responsible For

Safety first - Going home safe and well:

• You will promote Mace's value of Safety First, exhibiting visible safety behaviours, sharing lessons learned and using safety moments and Mace's HSW framework to support the safety and wellbeing of all Mace staff.
• You will possess technical expertise in local health and safety rules and regulations relevant to project portfolio.
• You will promote a diverse and inclusive working environment and understand the importance of the wellbeing of the people in your team.

Client Focus – Deliver On Our Promise

• You will ensure robust quality systems are in place and suitably managed in line with service excellence.
• You will manage delivery from project inception/brief, through design development and planning, contractor procurement and construction phase in accordance with the overall delivery program and agreed project milestones.
• You will manage tasks and associated deliverables in support of the Associate Director and other senior leaders, alongside the wider project and client teams, to ensure the timely and accurate delivery of the project.

Integrity – Always Do The Right Thing

• You will manage project budgets and highlight any risks, challenges and mitigations.
• You will support the long‑term development of your function or Business Unit (BU), creating a sustainable business future.
• You will commit to making a positive impact for our people, our clients, and our planet, and take ownership for holding others to account who do not uphold the Mace values.

Create Opportunity For Our People To Excel

• You will manage design and wider consultant teams in a collaborative manner to ensure effective completion of responsibilities.
• You will lead and manage the project team and relevant stakeholders to achieve strategic project key performance indicators (KPIs).
• You will actively network, innovate, and seek understanding of best practice, utilising the full depth of knowledge of Mace Group, the Centres of Excellence, Mace Way Control Centre and Knowledge Hub.
• Maintain document control systems, ensuring documents are reviewed, approved, distributed, archived, and easily retrievable.
• Coordinate with internal teams, vendors, and clients to ensure timely, accurate documentation and effective information sharing.
• Manage ERP purchase requisitions (PRs) and track, transmit, and file electronic documents, drawings, and correspondence.
• Establish and monitor document control procedures, goals, specifications, and KPIs.
• Create, update, and maintain project deliverable registers, ensuring quality assurance of all outgoing deliverables.
• Manage project information in line with Mace procedures and system standards.
• Onboard users, administer access permissions and maintain distribution groups.
• Quality check documents, maintain work package matrices and run project reports.
• Support effective RFI processes and contribute to net zero carbon outcomes.

You’ll Need To Have

• Sound knowledge of project information systems, typically Aconex.
• Understanding of construction information management processes.

Our values

Safety first - Going home safe and well:

We champion a safe, diverse, and inclusive working environment, understanding the importance of well‑being in every team.

Client focus - Deliver on our promise:

We own the quality of deliverables and strategic outcomes and build long‑term relationships with our clients.

Integrity - Always do the right thing:

We influence positive outcomes within our industry while always aligning with our compliance obligations.

Create opportunity - For our people to excel:

We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates.

We are also open to discussing part‑time, flexible, and hybrid working options if suitable within the role.