Human Capital Trainee

JOB OBJECTIVE:

As a Human Capital Trainee based within the HC Business Partner team, the jobholder will gain hands-on experience and foundational knowledge of various HC activities, with a focus on generalist work, employee relations, policy development, and coordination with other HC teams such as Talent Acquisition, Total Rewards, HC Operations and Talent Management. The HC Trainee will also gain exposure to working with international regional teams.

This role is designed for a fresh graduate (with less than two years work experience) who is eager to develop their HC career and contribute to a dynamic team. The role is part of a two-year training program (post successful completion of probation). Subject to evaluation of progress, the job holder will transition from initially routine and administrative HC tasks to more strategic and impactful work, preparing for a future role in the Human Capital function.

KEY ACCOUNTABILITIES:

Description

Business Functions Management

• Acts as a point of contact for the business to and ensure HC matters are addressed efficiently and effectively escalating and seeking guidance as needed from colleagues.
• Assist in communicating and explaining HC policies and procedures to employees, to support consistent implementation of policies across the company
• Collaborate with HC colleagues in subject matter expert (SME) teams to seek information to resolve queries, or to refer queries onwards as appropriate.
• Help facilitate coordination between HC Business Partners and other teams to ensure smooth operations and alignment of HC activities with business needs.
• Familiarise with HC dashboards, data and reporting, developing the skills to provide initial analyses to the HCBP team to share with business.

Respond to enquiries in a timely manner. Follow up on outstanding tasks and activities as required in relation to the HC function and ensure minimal turnaround time (TAT).

Administrative Support

• Provide administrative support to the HC Business Partner team, including scheduling meetings, preparing documents, taking minutes of meetings, and managing HC records manually and electronically.
• Ensure accurate and timely documentation of HC-related processes and activities.

Employee Relations and HC Administration

• Assist in resolving employee relations issues by supporting HC Business Partners with investigations, disciplinary actions, and grievance handling.
• Maintain and update employee records related to grievances, disciplinary actions, and other employee relations matters.
• Support HCBP team with specific tasks related to tracking performance improvement plans, exit interviews, retirement planning and leaver processes.
• Respond to HC tickets raised by employees in a timely way, with accurate advice.
• Work on assigned projects and follow up on execution, timelines and co own deliverables.
• Support initiatives to enhance employee engagement and workplace culture.
• Assist in situations requiring conflict resolution.

Learning and Development

• Actively participate in learning and development opportunities to gain exposure to various HR functions to support the HC Business Partner team.
• Take ownership of personal development by seeking feedback, identifying areas for improvement, and applying learning from training and experience.

Policies & Procedures

• Follows all relevant Department/Unit policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
• Assist in reviewing and updating HC policies and procedures to ensure compliance with local laws and best practices.
• Communicate, maintain and uphold corporate HC policies, procedures in accordance with Labour laws and authorities regulations.
• Undertaking benchmarking exercises / market research to inform policy updates. Keeping abreast of the latest industry trends and provide recommendations for process improvements

Health, Safety & Environment:

• Ensure compliance to all relevant health, safety, and environmental management policies, procedures and controls across the department to guarantee employee safety, legislative compliance, and a responsible environmental attitude.

JOB REQUIREMENTS:

Minimum Qualifications:

• Bachelor's degree in human resources, Business Administration, or a related field.

Strong interest in pursuing a career in HR/ Human Capital

Minimum Experience:

• The role is for a university graduate with less than 2 years of work experience.

No prior professional HR experience required, but internships or practical experience in HR, business, or related fields is a plus