HR Operations Specialist

Contract: 1 year (renewable and extendable)

Employment: Outsourced through ManpowerGroup Middle East

Role:

Our client is currently looking to hire a Human Resources Operations Specialist to join their dynamic team based in Dubai. He/she will serve as one of the go-to person in the HR function, ensuring a smooth and positive experience for every member of the team.

Recruitment & Onboarding for all MEA countries:

• Meet the hiring manager to understand the hiring needs alongside with the HR Manager for all Businesses
• Coordinate job postings (smartrecruiters) for all Businesses
• Communicate and coordinate with recruitment agencies for all Businesses
• Screen candidates by reviewing resumes and job applications, and performing phone screenings for all Businesses
• Administrative work regarding scheduling interviews with the hiring team and shortlisted candidates for all Businesses
• Coordinate reference and background checks for all Businesses
• Put together an employment offer alongside with the respective HR Manager for all Businesses
• Prepare contracts and check with the HR Manager for accuracy
• Work with relevant immigration consultant for visas for non-nationals for all Businesses
• Coordinate the registration in the local pension for locals for all Businesses
• Manage the employee onboarding process end-to-end alongside with the respective HR Manager for all Businesses
• Keep Track of the ongoing recruitment and follow up with the relevant stakeholders
• Work alongside with the HR Managers to continuously improve the onboarding process

Offboarding for all MEA countries:

• Create separation forms for employees for all Businesses
• Terminate employees from HR connect for all Businesses
• Ensure Exit checklist is finalized before departure for all Businesses
• Coordinate & follow up with Payroll Team on final settlement for all Businesses

Payroll Management:

• Support the HR Managers for Payroll Management for all countries of MEA

Reporting & Data Management:

• Medical Insurance renewal (Census, Dependents data collection)
• Medical Insurance additions and deletions for new hires, exits and dependents changes
• Workman Compensation renewal
• Support reporting of HR metrics and Dashboards
• Ensuring data integrity in all HR systems
• Support Social reporting and payroll & financial audits as required

Requirements and Qualifications:

• Proven experience of 5-6 years in an HR Operations or similar role, with a strong understanding of the full employee lifecycle.
• Solid experience managing end-to-end recruitment processes until onboarding.
• Excellent knowledge of HR administration best practices and local UAE labor laws.
• Exceptional organizational skills and a keen eye for detail
• Top-notch communication and interpersonal skills – you can connect with people at all levels.
• A proactive and solution-oriented mindset.
• Strong proficiency in HRIS systems and Microsoft Office Suite.