HR & Operations Assistant Manager_UAE

GenBio AI; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

An innovative start-up is on the lookout for a proactive HR and Operations Coordinator to join their Abu Dhabi team. This role is essential for ensuring smooth hiring processes and efficient office operations in a dynamic environment. The ideal candidate will thrive in a fast-paced setting, possess excellent communication skills, and demonstrate strong organizational abilities. With a commitment to transforming biology and medicine through generative AI, this forward-thinking company offers a unique opportunity to contribute to groundbreaking advancements in healthcare. Join a team that values diversity and fosters an inclusive culture as you help redefine the future of the industry.

Qualifications

• 3+ years of HR experience with office management skills.
• Hands-on experience with HR systems and hiring platforms.

Responsibilities

• Monitor HR systems, manage payroll, and prepare reports.
• Facilitate hiring procedures and onboarding processes.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Attention to Detail

Flexibility

Education

Bachelor’s degree in Human Resources

Business Administration

Tools

Human Resources Information Systems

Lever

Deel

Microsoft Office Suite

Google Suite

Job description

Headquartered in Silicon Valley, we are a newly established start-up where a collective of visionary scientists, engineers, and entrepreneurs are dedicated to transforming the landscape of biology and medicine through the power of generative AI. Our team comprises leading minds and innovators in AI and biological science, pushing the boundaries of what is possible. We are dreamers who reimagine a new paradigm for biology and medicine.

We are committed to decoding biology holistically and enabling the next generation of life-transforming solutions. As the first mover in pan-modal Large Biological Models (LBM), we are pioneering a new era of biomedicine, with our LBM training leading to ground-breaking advancements and a transformative approach to healthcare. Our robust R&D team and leadership in LLMs and generative AI position us at the forefront of this revolutionary field. With headquarters in Silicon Valley, California, and a branch office in Paris and Abu Dhabi, we are poised to make a global impact. Join us as we embark on this journey to redefine the future of biology and medicine through the transformative power of Generative AI.

We are seeking a highly organized and proactive talent with hiring and operation experience to join our Abu Dhabi office. This role is pivotal in ensuring the smooth running of our hiring procedure, maintaining compliance standards, running our office operations, and acting as a key point of contact for both internal and external stakeholders. The ideal candidate will be a self-starter with excellent communication skills and a strong attention to detail.

Key Responsibilities - HR

• Monitor internal HR systems and databases, run payroll, prepare biweekly HR report
• Facilitate hiring procedure and take the leading role to ensure an efficient and professional interview procedure, such as scheduling interviews, candidate communication, and background checks
• In charge of onboarding processes, ensuring a smooth transition for new employees
• Address local employee inquiries, including but not limited to onboarding and compliance with labour regulations

Key Responsibilities - Operation

• Oversee daily operational needs of local employees and collaborate with the international operations team to organize high-level internal events such as workshops, company outings, and off-site meetings
• Liaise with external vendors for office management needs to ensure the office environment is orderly, professional, and welcoming
• Manage office budget expenditures, process invoices, and handle expense reports
• Execute additional ad-hoc tasks and projects as required
• Foster cooperation with international sites to enhance operational efficiency
• Collaborate with the international operations team to create and maintain a compliant work environment for all staff

Requirements

• Minimum of 3 years of relevant experience in HR; some experience in office management, administrative support, or related roles is a plus
• Hands-on experience with Human Resources Information Systems and hiring platforms. Experience with Lever and Deel is a big bonus
• Strong organizational skills to manage multiple tasks, prioritize responsibilities, and solve problems; attention to detail; positive, no-task-too-small attitude, and meet deadlines
• Excellent written and verbal communication skills
• Flexibility to adapt to changing priorities and organizational needs. Able to meet the cross-time zone communication need (not often, but may happen sometimes)
• Proficiency in Microsoft Office Suite, Google Suite, and online tools that facilitate collaboration
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred

Join us as we embark on this journey to redefine the future of biology and medicine.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.