HR Officer

GEMS UNITED INDIAN SCHOOL - ABU DHABI; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading international school in Abu Dhabi is seeking a dynamic HR Officer to manage recruitment and HR operations. The ideal candidate will ensure compliance with UAE Labour Law and support employee relations, contributing to a positive school culture. This role requires strong communication skills and experience in HR functions. Potential for career growth and development is offered.

Benefits

Positive work environment

Career development opportunities

Health insurance benefits

Qualifications

• Experience in HR functions and employee onboarding.
• Strong communication skills in English and Arabic.
• Knowledge of UAE Labour Law regulations.

Responsibilities

• Support recruitment and onboarding processes.
• Manage HR operations and employee relations.
• Oversee separations and coordinate licensing processes.

Skills

People-focused

Regulatory compliance

Employee relations

Education

Relevant HR certification

Degree in Human Resources or related field

Tools

DAX

HRIS database

Job description

We are seeking a dynamic, experienced, and people-focused HR Officer to join our team at GEMS United Indian School, Abudhabi. The successful candidate will play a key role in leading and supporting the full spectrum of HR functions, ensuring compliance with regulatory requirements and contributing to a positive, professional, and supportive school culture.

Recruitment and On-boarding

• Provide support to the Principal/CEO in the recruitment of all school based positions.
• Liaise with corporate HR recruitment team for teaching positions, complete all administrative tasks related to the teacher recruitment process.
• Manage the full process for the recruitment of non-teaching positions including advertising, shortlisting and screening candidates, setting up interviews and communicating with candidates throughout the recruitment process.
• Prepare employment contracts using DAX in compliance with GEMS policies and procedures and UAE Labour Law regulations.
• Coordinate the preparation of the Ministry of Labour offer letter and employment contract process with the school designated Government Relations staff member.
• Liaise with the travel department to book travel for new employees and maintain regular communication with new hires, including sending Welcome Email and Handbook and answering questions, conduct new hire inductions.
• Process new hire forms including bank account forms, medical insurance, business card and access card requests - Design and conduct new employee orientations to explain school policies, compensation and benefit programs.

HR Operations support

• Manage and support day-to-day operations of all HR related matters in school.
• Manage the administration of HR policies, procedures and programs. -
• Provide advice, assistance, and follow-up on school policies, procedures and documentations.
• Manager employee filing system maintaining up-to-date soft copy and electronic versions for all school employee.
• Ensure files contain all relevant information and are maintained in an organized manner.
• Administer and explain benefits to employees, serve as liaison between employees and insurance carriers. -
• Produce NOCs, salary certificates and salary transfer letters using DAX, in English and Arabic as required on a timely basis. - Develop and maintain HRIS database, employee files and records. -
• Update employee handbook as required.
• Support ERP project team with input on HR systems, policies and requirements
• Track approval process for all processes wherever other department’s signatures are required, ore when DAX system approvals are required. -
• Run reports from DAX as required by school management, or when specified by the HR Area manager/ HR Cluster Lead, or other areas of the business on a timely basis.
• Draft routine correspondence, letters and memos as required by management.
• Assist and prepare statistical summaries and reports for school and GEMS Corporate office.
• Attend staff meetings and serve on committees as required.
• Engage with other School HR Officers in a productive and solutions-focused manner, sharing best practice ideas and positive ways of working.
• Complete any ad-hoc HR project work as and when required.

Employee Relations

• Coordinate the resolution of specific policy-related and procedural problems and inquiries. -
• Perform specific research/investigation into employee relations issues as requested and directed by Management.
• Provide support to HR Area managers and HR Cluster leads as required for all employee relations matters. -
• Advise school management and staff on UAE Labour law regulations and compliance.
• Be the first point of contact for all employees on employee relations issues
• Act as a counsellor to employees as and when required.
• Be a positive role model for all school employees, acting as an employee engagement champion in school.

Separations

• Manage the separations process from start to finish will all employees following resignation or termination.
• Provide Principal with guidance on Labour Law regulations in regards to separations processes.
• Liaise with employees identified as leavers to collate exit documentation required and to coordinate clearance procedures.
• Conduct an exit interview (online and face-to-face) with all leavers, gather exit interview data on a regular basis and present this to the Principal for review

ADEK and MOE Teacher Licensing

• Overseeing and coordinating the MOE professional license process
• Assisting GRE to obtain and follow up with ADEK Appointment letters.
• assisting with the preparation and payment of stipends