HR Generalist

Energy Vault; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in the UAE is seeking a proactive HR Assistant to support HR operations. This role involves assisting in recruitment, onboarding, and maintaining employee records, ensuring efficient communication within the team. Ideal candidates will have a bachelor's degree in HR or Business and 1-3 years of HR experience.

Qualifications

• 1-3 years of experience in an HR support role preferred.
• Knowledge of HR processes and best practices required.
• High level of discretion and professionalism expected.

Responsibilities

• Assist with recruitment processes: posting job ads, scheduling interviews.
• Maintain accurate employee records and generate monthly HR reports.
• Coordinate onboarding process for new hires, including orientation.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Communication Skills

Education

Bachelor’s degree in Human Resources

Business Administration or related field

Job description

We are looking for a proactive and detail-oriented HR Assistant to support the day-to-day operations of the Human Resources department.

The ideal candidate will assist in HR processes including recruitment, onboarding, employee records management, and employee engagement activities.

This role is vital in ensuring smooth communication and effective administration within the HR function.

Duties & Responsibilities:

1. Assist with the recruitment process: posting job ads, scheduling interviews, and communicating with candidates.
2. Coordinate the onboarding process for new hires, including paperwork, orientation, and system access.
3. Maintain accurate employee records in HR systems and personnel files.
4. Generate monthly reports on headcount, renewals, new joiners, vacations, absences, etc.
5. Coordinate visas with PRO, including renewals and related immigration matters.
6. Manage visa renewals for existing employees and liaise with typing centers for related activities.
7. Send schedules and reminders via email regarding medical exams, bank account openings, and other issues.
8. Handle system encoding and approvals for employee data and attendance.
9. Coordinate travel arrangements, airport pickups, visa deposits, and accommodations for incoming and outgoing employees.
10. Conduct spot checks and room inspections of employee accommodation, reporting findings to HR Manager.
11. Collect and check attendance sheets before salary finalization.
12. Coordinate employee engagement programs like indoor games, annual staff events, and recognition programs.
13. Screen and interview candidates, arranging interviews with head office.
14. Track personnel requisitions and ensure vacancy fills.
15. Ensure new joiners receive job descriptions and maintain headcount updates.
16. Prepare offer letters in compliance with salary structures and benefits.
17. Coordinate with recruitment agencies and applicants regarding application status.
18. Support line managers during performance appraisals and documentation.
19. Conduct orientation sessions for new staff regarding policies, benefits, and conduct.
20. Perform other tasks as assigned by the HR Manager.

General Duties:

• Prepare and submit HR reports for management.
• Analyze new hire data, visa costs, and other reports.
• Generate various HR documents like promotion, warning, termination, experience, salary transfer letters, and NOCs.
• Send memos or notices for public holidays or special announcements.
• Handle petty cash daily.
• Communicate effectively with guests, colleagues, and superiors.
• Handle difficult situations professionally.
• Attend meetings and training as required.
• Maintain flexibility in work schedule for service continuity.
• Strive for professionalism in job functions.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 1–3 years of experience in an HR support role preferred.
• Knowledge of HR processes and best practices.
• Excellent organizational and time management skills.
• Strong interpersonal and communication skills.
• High level of discretion and professionalism.