/HR & Finance Support

Digital Qube Marketing; Abu Dhabi; On-site; AED 30,000 - 60,000; Full time

Job summary

An innovative firm is seeking a detail-oriented HR & Finance Assistant to join its dynamic team. In this role, you'll play a crucial part in managing financial systems, generating invoices, and ensuring timely salary payments. You'll also assist with HR processes, including performance reviews and visa management, while working closely with the MD to streamline operations. This position offers a unique opportunity to grow within a supportive environment that values analytical skills and effective communication. If you're ready to make an impact in a vibrant workplace, this could be the perfect fit for you!

Qualifications

• Minimum 2 years in HR & finance assistant role required.
• Diploma level education is necessary.

Responsibilities

• Assist in financial systems, invoicing, and bookkeeping tasks.
• Manage HR processes including performance reviews and visa formalities.

Skills

Analytical Observations

Relationship Management

Communication Skills

Time Management

Attention to Detail

Education

Diploma

Tools

Microsoft Excel

MS Word

Job description

Location: Abu Dhabi

Duration: Full time/Part time/Freelance/Remote

Digital Qube has a dynamic and flexible team of vibrant consultants who provide administrative HR & Finance tasks, helping to boost productivity as the company grows. The roles grow as the company grows. We value confident and outgoing personalities who revel in analytical observations and are committed to accomplishing the job at hand, at speed.

Unflappable personalities that can create strong processes for the daily bookkeeping and administrative duties involved in HR and visa processing. Influencing others and mapping out effective processes.

Operational

Key Tasks

Financial Assistance

Working closely with the MD to ensure that all financial systems & processes are up to date.

Happy to work with clients to understand their internal financial processes and to systematically produce necessary paperwork.

• Generating invoices
• Updating expenses
• Ensuring online financial systems are correct
• Following up on invoices from clients
• Assisting with VAT reports
• Updating expenses in the system
• Bookkeeping
• Ensuring debtors are on time with the payments
• Ensuring all payments to team members are managed and fulfilled

Payroll

• Assisting with the smooth operation of monthly staff salary payments
• Issuing cheques and securing MD signature
• Utilising finance systems to process online payments and acquiring MD approval
• Organising cash payments where needed
• Ensuring all staff payments are systematically recorded in finance system

HR & Visa formalities

• Assisting MD to set up quarterly performance review meetings with individual staff
• Vacation leave management
• Timesheet management
• Checking the monthly timesheets submitted by staff and viewing with MD; matching projects against budgets
• Creating an organised log sheet to track holiday leave of staff and keeping track of the same
• Ensuring all staff on hand have valid visas secured by ensuring relevant application forms for staff are completed where necessary
• All essential documents pertaining to visas to be collected and submitted in a timely manner
• Assisting staff to make sure all required documents are carefully completed
• Working with government bodies to follow up on any backlog of documents
• Assisting MD with payments for visa costs

Minimum Experience

Min 2 years of experience in an HR & finance assistant role

Educational Qualifications

Diploma level as a minimum

Technical Knowledge

Microsoft Excel and MS Word

Other Requirements

• Ability to work with multicultural teams in a professional manner
• Quick to learn online financial systems
• Savvy with online systems & quick learner of new technology
• Strong relationship management skills with Internal and External stakeholders
• Impressive communication skills
• An eye for detail
• A meticulous approach to work
• Ability to deal with clientele in a tactful diplomatic manner
• A persevering and unabashed personality
• Excellent time management and organisation skills
• Having a systematic approach to work
• Excellent English – spoken and written