HR Executive - Onboarding & Documentation

Sharaf DG; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the UAE is seeking an HR Executive to manage recruitment coordination and onboarding processes. This role involves preparing offer letters, ensuring compliance with HR standards, and maintaining employee personal files. With a focus on detail-oriented tasks and tight coordination across departments, the HR Executive will contribute to creating a seamless experience for new hires.

Qualifications

• 1-2 years in HR operations, onboarding, or recruitment support.
• Prior experience in employee file management or document control is advantageous.

Responsibilities

• Coordinate recruitment logistics and onboarding formalities.
• Manage document handling and maintain employee files according to HR policies.

Skills

Time management

Organizational skills

Attention to detail

Confidentiality

Communication skills

Coordination skills

Microsoft Office proficiency

Education

Bachelor's degree in Human Resources

Bachelor's degree in Business Administration

Job description

HR Executive - Onboarding & Documentation

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Job Title
HR Executive - Onboarding & Documentation
Job Description
HR Executive - Onboarding & Documentation

Job Overview
Sharaf DG is hiring an HR Executive to support recruitment coordination, employee onboarding, and document control functions. This role plays a vital part in ensuring smooth new hire processing and maintaining high audit compliance through accurate and timely management of employee personal files.

Job Location: Dubai, United Arab Emirates
Industry: Human Resources
Function: Office / Administrative Support
Gender: Any
Job Type: Full-time

Job Overview
The HR Executive will act as a central point of coordination for recruitment logistics, onboarding formalities, and physical employee file management. This includes close collaboration with internal departments, high-volume document handling, and consistent adherence to HR policies and audit standards.

Key Responsibilities

Recruitment Coordination

* Schedule and coordinate interviews, print materials, and manage follow-ups with shortlisted candidates within one working day
* Ensure timely communication with hiring teams and candidates to confirm attendance and joining status

Onboarding Support

* Prepare offer letters, ATA forms, and initiate visa applications for new hires
* Support onboarding activities for both Sharaf DG and Sharaf Electronics
* Ensure a seamless experience for new joiners across departments

Document Handling & Interdepartmental Coordination

* Photocopy and organize passports, visas, academic certificates, and joining documents within one working day
* Submit documentation to Payroll, Medical, and Insurance teams promptly

HR Process Compliance

* Ensure all assigned tasks are completed in accordance with HR SOPs and within set timelines
* Participate in monthly internal audits and ensure high compliance scoring

Employee File Management (Hard Copy)

* Create and maintain hardcopy personal files for all active and inactive employees
* Open physical files for new hires within two working days of joining
* Track the movement of files using a manual or digital logbook system
* Ensure files are organized, up-to-date, and audit-ready at all times

Key Performance Indicators (KPIs)

* Timely completion of all onboarding logistics and recruitment coordination tasks
* Zero-delay in document handovers to internal stakeholders
* Accuracy in file creation, maintenance, and retrieval logs
* Audit score compliance and readiness of personal file documentation

Requirements

Education

* Bachelor s degree in Human Resources, Business Administration, or related field

Experience

* 1 2 years in HR operations, onboarding, or recruitment support
* Prior experience in employee file management or document control is advantageous

Skills & Competencies

* Excellent time management and organizational skills
* Meticulous attention to detail and accuracy
* Ability to handle confidential information with integrity
* Strong communication and coordination skills
* Proficient in Microsoft Office and basic office equipment (scanners, printers, copiers)

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