HR Coordinator (Recruitment & Operations)

American University In the Emirates (AUE); Dubai; On-site; AED 55,000 - 85,000; Full time

Job summary

The American University in the Emirates (AUE) invites applications for an HR Coordinator to support the full recruitment cycle and day-to-day HR operations from Dubai, UAE. The role covers sourcing, screening, interviewing, onboarding, and maintaining HR records to keep processes running smoothly.

Fluent Arabic and strong English, along with MS Office and ATS/HRIS experience, are essential. Knowledge of UAE labor law is a plus; the candidate will manage multiple vacancies and adhere to tight

Qualifications

• Bachelor’s degree in HR, Business Administration or related field.
• 1–3 years of recruitment or HR coordination experience.
• Fluent Arabic (spoken and written) is mandatory, plus good English.
• Proficiency with MS Office and ATS/HRIS systems.
• Knowledge of UAE labor law and recruitment procedures is an advantage.
• Strong communication, organization and confidentiality skills.
• Ability to manage multiple vacancies and deadlines.

Responsibilities

• Draft and post job advertisements on job boards, LinkedIn and internal channels
• Source, screen and shortlist candidates against job requirements
• Schedule and coordinate interviews and assessments with hiring managers and candidates
• Conduct initial phone screening and reference checks
• Prepare offer letters and contracts, and follow up with candidates until acceptance
• Maintain the applicant tracking system (ATS) and recruitment trackers and reports
• Coordinate pre-employment requirements (documents, medical, visa and background checks)
• Support onboarding and orientation for new joiners
• Create and maintain employee files and HR records (digital and physical)
• Process HR letters, attendance and leave records, and employee data updates
• Support visa, labor card and Emirates ID processes in coordination with PRO or government services
• Handle employee inquiries and elevate as needed
• Prepare HR reports, dashboards and monthly headcount or turnover data
• Provide administrative support for HR events, training sessions and notices

Skills

Arabic language proficiency

English language proficiency

Communication skills

Organization skills

Confidentiality

Multitasking

Education

Bachelor's degree in HR

Bachelor's degree in Business Administration

Tools

MS Office

ATS/HRIS systems

Job description

Position Summary

The HR Coordinator supports the full recruitment cycle, from sourcing to onboarding, and provides day-to-day HR operational support to keep processes running smoothly.

Key Responsibilities

Recruitment (primary focus)

• Draft and post job advertisements on job boards, LinkedIn and internal channels
• Source, screen and shortlist candidates against job requirements
• Schedule and coordinate interviews and assessments with hiring managers and candidates
• Conduct initial phone screening and reference checks
• Prepare offer letters and contracts, and follow up with candidates until acceptance
• Maintain the applicant tracking system (ATS) and recruitment trackers and reports
• Coordinate pre-employment requirements (documents, medical, visa and background checks)
• Support onboarding and orientation for new joiners

General HR Operations

• Create and maintain employee files and HR records (digital and physical)
• Process HR letters, attendance and leave records, and employee data updates
• Support visa, labor card and Emirates ID processes in coordination with PRO or government services
• Handle employee inquiries and elevate as needed
• Prepare HR reports, dashboards and monthly headcount or turnover data
• Provide administrative support for HR events, training sessions and notices

Requirements

• Bachelor’s degree in HR, Business Administration or a related field
• 1 to 3 years of experience in recruitment or HR coordination
• Fluent Arabic (spoken and written) is mandatory, plus good English
• Proficiency in MS Office (Excel, Word, Outlook) and experience with ATS or HRIS systems
• Knowledge of UAE labor law and recruitment procedures is an advantage
• Strong communication, organization and confidentiality skills
• Ability to manage multiple vacancies and deadlines

About American University in the Emirates (AUE)

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai International Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success.

AUE comprises eight dynamic colleges: the College of Law, College of Education, College of Design, College of Business Administration, College of Health Science, College of Media and Mass Communication, College of Computer Information Technology, and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees. Degree-granting institutions may also offer credentials such as certificates and diplomas at approved degree levels.

AUE is officially licensed to operate as a higher education institution, and its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (the Association to Advance Collegiate Schools of Business), and its Bachelor of Business Administration, Master of Business Administration, and Master of Sport Management programs are accredited by AACSB.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (the National Association of Schools of Art and Design) has granted Substantial Equivalency to the Bachelor of Science programs in Fashion Design, Graphic Design, Interior Design, and Animation in the College of Design, recognizing their equivalence to accredited programs in the United States.