HR Coordinator - Immediate Start

GEMS Education; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading private education provider in Dubai seeks an HR Coordinator to assist in delivering HR services. The role involves supporting recruitment, maintaining employee records, and ensuring compliance with policies. Ideal candidates should have HR experience in the UAE, strong organisational and communication skills, and familiarity with HRIS platforms. This position offers an opportunity to contribute to a supportive workplace environment.

Qualifications

• Experience in an HR administrative or coordinator role in the UAE preferred.
• Ability to manage multiple priorities effectively.
• Strong communication and interpersonal skills.

Responsibilities

• Support the HR Manager with HR services delivery.
• Coordinate recruitment and manage onboarding processes.
• Maintain employee records accurately in HR systems.

Skills

Organisational skills

Communication

Proficiency in Microsoft Office

Attention to detail

Confidentiality

Tools

HRIS platforms

D365

Phoenix

Job description

Overview

With a 65-year legacy of excellence and a global reputation as one of the largest and most awarded private education providers, GEMS Education integrates cutting-edge advancements through its extensive networks and high-level partnerships. Join the GEMS School of Research and Innovation, where significant investments in AI, robotics, and state-of-the-art facilities drive exceptional student outcomes in academics and well-being. As a leader in educational innovation, we offer a forward-thinking environment focused on personalised learning, holistic development, and the opportunity to shape the future of education.

At GEMS School of Research and Innovation, we provide a seamless educational journey from Pre-Prep + Prep to Sixth Form, enhanced by cutting-edge technology and a forward-thinking curriculum. In the Pre-Prep + Prep stages, we prioritise personalised learning through gamification and advanced technologies, alongside a strong emphasis on science, computing, reading, writing, and the arts. Our facilities include an innovation lab, specialist IT equipment, and programs in sports such as gymnastics, martial arts, basketball, and cricket. Emerging technologies like robotics, AI, machine learning, and VR/AR are integrated to enhance learning, including advanced Arabic provision.

In Secondary and Sixth Form, students benefit from tailored pathways with a wide range of GCSEs, A-levels in subjects like sciences, business, and fine arts, supported by university-linked lectures and industry placements. Advanced tools such as Web3/blockchain, drones, autonomous vehicles, and esports labs prepare students for future careers. Sixth Form further bridges school, university, and industry through global partnerships and cutting-edge technology, ensuring students excel academically while acquiring real-world skills.

Responsibilities

• Support the HR Manager in the smooth delivery of HR services, ensuring all processes comply with GEMS Education policies and UAE legislation.
• Coordinate recruitment processes, prepare documentation, and manage the onboarding of new staff, including visa and insurance requirements.
• Maintain employee records and HR systems (D365 and Phoenix), ensuring information is accurate, secure, and up to date.
• Administer benefits such as medical insurance and liaise with external providers to resolve staff queries.
• Prepare official letters and documentation such as NOCs, salary certificates, and transfer letters.
• Monitor and record staff leave accurately for payroll processing.
• Collaborate with leadership, Student Services, administrative teams, and other GEMS schools as required.
• Support induction and engagement initiatives to foster a positive staff experience.
• Handle sensitive information with the highest levels of confidentiality and professionalism.

Skills and Experience

• Prior experience in an HR administrative or coordinator role in the UAE is preferred.
• Strong organisational skills with attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office and HRIS platforms (experience with D365 and Phoenix is an advantage).
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and discretion at all times.
• A proactive, solutions-focused mindset with the ability to adapt in a fast-paced environment.

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.