HR assistant - UAE National

Tawazon Chemical Company LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the UAE is looking for an HR Assistant to manage various HR duties including payroll entries, visa coordination, and employee relations. This role requires strong administrative skills, excellent communication, and a solid understanding of UAE Labour Laws to ensure smooth operations within the Compensation & Benefits department.

Qualifications

• Bachelor’s Degree in HR Management or Business Administration required.
• Knowledge of UAE Labour Laws needed.
• Strong administrative skills and excellent communication abilities.

Responsibilities

• Manage HR administrative tasks including payroll and personnel files.
• Coordinate visa and labour card renewals according to UAE Labour Laws.
• Respond to employee queries and requests in a timely manner.

Skills

Strong Administrative & Coordination’s

Excellent Communications

Good team player

Understanding of UAE Labour Laws

Education

Bachelor’s Degree in HR Management, Business Administration or related field

Job description

• Process Insurance applications for new addition / deletion / amendment requests promptly & coordinate with the insurance company for the same.
• Prepare & submit updated staff list to the Insurance Provider on a yearly basis.
• Ensure submission of each companies HR Dashboards to GHRD on a monthly basis.
• Ensure that all payroll related entries (Attendance, Airfare, PR Documents) for the assigned companies are accurately applied to the employee & updated on HRMS for Payroll Run.
• Manage Biometric enrolment for each employee on day of joining.
• Maintain office door access card database : Including issuance of access for each employee on day of joining, Deactivating access on the last working day and Add or Transfer access whenever require.
• Maintain up-to-date records for employee bank accounts and intimate the HR Rep about any changes, prior to the WPS upload.
• Maintain employee personnel files on an up-to-date & regular basis; control & maintain the confidentiality of the files at all times
• Manage and maintain the HRMS electronic database, accurately, and ensure all important information are recorded.
• Issuance of company letters (Includes but not limited to : Employee Certificates, NOC, Undertaking, Resignation Acceptance, Experience Letter, Warning Letter, Termination Letter, Change Status and Increment).
• Facilitate all business travel requests as and when required (Consulate Letters, Travel Insurance etc.).
• Verify Training Requisition, Business Travel Expense Reports & Per Diem entitlements to ensure the same is in line with company policy.
• Assist employees who do not have access in HRMS in the application of Leave, Duty Resumption etc.
• Ensure all final settlement procedures for the employees (Cancellation of Visa, Labour Card, Medical Insurance etc.,) are completed as per the EOS policy.
• Ensure all employee requests are attended to, within the defined HR SLA’s & are in line with the company policy.
• Respond to all employee queries in a clear & timely manner.

Labour / Government Relations

• Coordinate for Visa & Labour card renewal formalities with all employees and ensure the same is in compliance with Labour Laws.
• Liaise with Group PRO for Visa and Labour Card renewals; Cancellation of Visa and labour cards for departing employees & other PR related works (Passport Release, MOL Contract updating, etc.).

Qualifications

Educational Qualification Requirements :

A Bachelor’s Degree in HR Management, Business Administration or in another related field.

Skills & Professional Requirements :

• Strong Administrative & Coordination’s
• Excellent Communications
• Good team player
• Understanding of UAE Labour Laws

Additional Information

To support & ensure the smooth day to day operations of Compensation & Benefits department by providing prompt & efficient service to the employees & HR SLA’s / Policies & Procedures

• Compensation & Benefits (Operations) & Implementation of Company Policy & Procedure
• Labour / Governmental Relations

Assistant Uae National • Dubai, Dubai, United Arab Emirates