HR Assistant

SYSTRA; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading engineering and consultancy company based in Dubai is seeking an HR Assistant to support the HR and Admin department. The role involves managing employee records, assisting with onboarding and offboarding processes, and providing first-level support to employees. Ideal candidates will possess a Bachelor's degree in HR or related field and have a thorough understanding of UAE HR laws and practices.

Qualifications

• 2-3 years of relevant experience in HR Administration, preferably in the UAE.
• Understanding of UAE Law and HR best practices.
• Prior experience with UAE government/immigration portals.

Responsibilities

• Prepare and issue employment contracts in line with company policies.
• Assist in onboarding process by preparing documentation.
• Maintain and update employee records in digital and physical formats.

Skills

Communication

Interpersonal Skills

Organizational Skills

Attention to Detail

Multitasking

Education

Bachelor's degree in HR, Business administration or related field

Tools

MS Office

HRIS systems

Job description

SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.

For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.

Context

HR Assistant

Missions/Main Duties

To provide administrative and operational support to HR and Admin department by ensuring smooth execution of daily HR/Admin/PR functions.

The Key Responsibilities Include

• Prepare and issue employment contracts in line with company policies
• Assist in the issuance of employment letters, salary certificates, and other employee related documents.
• Support the onboarding process by preparing documentation and coordinating orientation activities.
• Maintain and update employee records in both digital and physical formats ensuring accuracy and confidentiality.
• Provide first level support to employees on HR related queries including policies, benefits and procedures.
• Support in managing employee leave records, approvals and balances.
• Ensure HR databases and systems are regularly updated and accurate.
• Handle and organize documentation related to visa processing and immigration services.
• Assist with the offboarding and exit clearance process, including collection of assets and processing final settlements.
  
  

Profile/Skills

• Education: Bachelor's degree in HR, Business administration or any related field.
• Experience: 2-3 years of relevant experience in HR Administration, preferably in the UAE.
  
  

Requirements

• Excellent communication and interpersonal skills.
• Understanding of UAE Law and HR best practices.
• Prior experience or familiarity with UAE government/immigrations portals (DM/MOHRE/GDRFA/DC/AMER etc).
• Strong organizational and record-keeping skills with attention to detail.
• Proficient in MS office and HRIS systems
• Ability to multitask and work in a fast-paced environment.
  
  

Systra is an equal opportunities company; this position is open to all applicants.