HR Administrator - Emiratization

Kickstart Your Career with NES Fircroft!

Are you a HR professional looking for an incredible opportunity to gain hands-on experience in a global company?

Who are we?

With over 90 years of expertise, NES Fircroft is the world's leading engineering staffing provider across industries like Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive, and Chemicals. We connect top talent with global opportunities, and now, we’re opening our doors to YOU!

Key Responsibilities:

1. This role will directly interface with the global HR and Learning and Development team.
2. Efficiently deliver all HR administration activities and manage processes in the following areas:
1. HR

• Provide first line support for all routine HR queries from employees either in person via telephone or email, escalating complex queries to the Regional HR Business Partner as required.
• Maintain and update the HR System with visa and benefits administration.
• Support the Talent Acquisition team with the recruitment process within the UAE ensuring we are fulfilling the required Emiratisation.
• Support the onboarding process providing induction support for Emiratis including regular check-ins.
• Coordinate and support the Graduate Trainee program.
• Support the HR Business Partner with the leaving process, conducting exit interviews and including the handover of hardware, IDs, cancellation of benefits.
• Provide general UAE workforce announcements (Ramadan, public holidays, joint office activities, etc.).
• Organise staff welfare initiatives e.g. NES Ramadan and Belong activities.
• Provide Arabic translations for employee documents as required.
• Any ad-hoc administration and correspondence required by the HR Team.

1. Training

• Take responsibility for the overall management and coordination of Learning & Development events across the business.
• Ensure all training processes are followed ‘end-to-end’ throughout the training lifecycle.
• Balance and identify priorities during periods of high workload.
• Regularly review and act upon information gathered via the process of training evaluation, challenging the effectiveness of the training.
• Monitor where training initiatives/programmes are required to keep up to date with changing internal and external standards.
• Coordinate schedules and availability when dealing with 3rd party/external programmes.
• Generate training invites for classroom or virtual training.
• Manage changes to regional schedules.
• Ensure that all training administration is recorded accurately to enable other members of the team to field queries during periods of absence/leave.
• Ensure weekly and monthly reports are completed and check accuracy prior to issue.
• Follow up to learning events with content and resources.
• Ensure team KPIs are met and investigate/respond where issues arise.
• Support with the review of Arabic translations of training materials.
• Any other duties as directed by the Regional HR Business.

Minimum Requirements:

• A university degree is preferred.
• 1-2 years administration experience ideally within HR would be advantageous.
• A good understanding of the principles of good HR practice.
• Experience in using Microsoft Office packages (Word, Excel, Outlook) and MS Teams.
• Knowledge of HR and LMS systems highly desirable.
• Transferrable skills in a similar customer-focused role.
• Previous experience in a coordination role.

Person Specification:

• Excellent work ethic, focused and meticulous.
• Ability to work well with others, able to collaborate to achieve departmental objectives, whilst being self-driven/motivated.
• Highly confidential and ability to maintain honesty, integrity, and empathy in handling personal and company matters.
• Self-motivated, with an ability to manage own workload with minimum supervision.
• Ability to gain respect from colleagues at all levels.
• Excellent attention to detail, including coordinating, gathering, and distributing key information.
• Excellent communication skills, with well-developed skills in written and spoken English & Arabic.
• Excellent organisational skills with the ability to work simultaneously on multiple tasks in a pressurised environment.
• Ability to see the big picture with a pro-active approach.