HR ADMINISTRATOR

Aertssen Machinery Services; United Arab Emirates; On-site; AED 30,000 - 50,000; Part time

Job summary

An established industry player is looking for a personable Emirati HR Administrator to join their team on a part-time basis. This role is crucial for ensuring a warm and professional reception for visitors while managing phone calls and office correspondence. The ideal candidate will excel in multitasking, possess strong organizational skills, and communicate effectively in both Arabic and English. If you are friendly, detail-oriented, and ready to contribute to a positive office environment, this opportunity is perfect for you.

Qualifications

• Proficient in MS Office, with strong organizational skills.
• Excellent communication skills in both Arabic and English.

Responsibilities

• Greet and assist visitors, ensuring a positive experience.
• Manage phone calls and office emails efficiently.
• Perform general administrative tasks and maintain a clean workspace.

Skills

MS Office (Word, Excel, Outlook)

Communication Skills (Arabic and English)

Organizational Skills

Customer Service

Education

Previous Administrative Experience

Tools

Microsoft Dynamics 365

Job description

We are seeking a professional and personable Emirati HR Administrator to join our team on a part-time basis. As the first point of contact for visitors and clients, you will play a key role in ensuring the smooth operation of our front desk and contributing to a positive experience for everyone who interacts with our office. The ideal candidate will be friendly, organized, and able to handle multiple tasks simultaneously.

Key Responsibilities

Greet and Welcome Visitors

• Ensure a professional and warm reception for all visitors and clients.
• Assist visitors as needed to ensure a positive experience.
• Assist clients and guests with inquiries, offering information or directing them to the appropriate department.

Telephone Calls Task

• Answer, screen, and transfer phone calls as necessary.
• Professionally manage phone calls, direct inquiries to the appropriate department or staff member, and ensure clear and effective communication.

Manage Office Emails and Correspondence

• Respond to and manage incoming emails in a timely manner.
• Ensure appropriate and timely responses to all email inquiries.
• Schedule Appointments and Manage Meeting Rooms
• Handle scheduling for appointments as required.
• Manage meeting room bookings and ensure they are properly set up.
• Ensure the smooth operation of meetings and office activities.

Administrative Duties

• Assist with hotel and air ticket bookings.
• Create purchase orders for air ticket and hotel bookings.
• Purchase Order checking and Invoice matching.
• Perform general office tasks such as filing, data entry, document preparation, and other ad-hoc administrative duties.
• Maintain a clean and organized front desk area, ensuring the workspace is professional and presentable.
• Provide additional administrative support to team members as needed to contribute to overall office efficiency.

Qualifications

• Open for both full-time and part-time candidates
• Proficient in MS Office (Word, Excel, Outlook).
• Familiarity with Microsoft Dynamics 365 is an advantage.
• Excellent communication skills (Arabic and English).
• Strong organizational skills and attention to detail.
• Positive and friendly demeanour with the ability to work well in a team.
• Previous administrative experience is preferred but not required.

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