HR Administrator

GEMS SCHOOLS IN UAE; Dubai; On-site; AED 50,000 - 80,000; Full time

Job summary

A leading educational institution in Dubai is seeking a proactive HR Administrator to manage and support their under-18s music programmes. This role requires close collaboration with teaching staff and tutors to ensure smooth operations, excellent communication among students and families, and adherence to safeguarding procedures.

Qualifications

• Experience in administrative roles preferred.
• Must handle multiple tasks efficiently.

Responsibilities

• Provide administrative support for youth programmes.
• Coordinate enrolment, attendance, and communications.
• Liaise with tutors and manage programme budgets.

Skills

Organisational skills

Proactivity

Communication

Job description

We are seeking a highly organised, proactive, and passionate HR Administrator to support the delivery of our under-18s music programmes. This role is central to the smooth operation of all youth-focused activities, ensuring young musicians, families, tutors, and partners receive exceptional service and communication.

You will work closely with the programme leads and teaching staff to coordinate lessons, workshops, performances, and events, whilst also supporting with HR administrative tasks. This role involves regular evening and weekend hours to support out-of-school activities.

Key Responsibilities

• Provide day-to-day administrative support for all under-18s programmes.
• Coordinate student enrolment, attendance tracking, and communications with parents/carers.
• Liaise with tutors, artists, and external partners to schedule sessions and rehearsals.
• Support the planning and delivery of performances, open days, and community events.
• Maintain accurate records, databases, and safeguarding documentation.
• Respond to enquiries from students, families, and partners in a timely and professional manner.
• Provide on-site support for sessions and events, including evenings and weekends.
• Assist with financial administration such as invoicing and managing programme budgets.
• Uphold safeguarding and child protection procedures in all aspects of the role.