HR Admin Coordinator

Befit Sports Club; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking an HR & Admin Coordinator to support its human resources and administrative functions. This role involves managing employee relations, payroll processing, and assisting in recruitment and benefits management. The ideal candidate will have a strong background in HR operations, with experience in handling administrative tasks and ensuring compliance with labor laws. Join a dynamic team where your organizational skills and attention to detail will have a significant impact on the company's success. This is a fantastic opportunity to grow your career in a supportive and engaging environment.

Benefits

50% discount at the club's café

Full access to fitness facilities

Medical insurance coverage

30 days of annual leave

Yearly flight tickets to home country

UAE Visa for 2 years

Qualifications

• 2-3 years of experience in HR and Admin roles, preferably in UAE.
• Proficient in payroll processing and employee relations.

Responsibilities

• Support the HR functions including recruitment, payroll, and employee onboarding.
• Maintain accurate employee records and assist in visa processing.

Skills

Human Resources Management

Payroll Processing

Employee Relations

Communication Skills

Organizational Skills

Interpersonal Skills

Attention to Detail

Problem-Solving

Education

Bachelor's degree in Human Resources

Bachelor's degree in Business Administration

Tools

ZOHO

MS Excel

MS Word

MS PowerPoint

Job description

The HR & Admin Coordinator is responsible for supporting the human resources and administrative functions of the company. This includes assisting with employee relations, payroll processing, recruitment, benefits management, and handling day-to-day administrative tasks such as office organization, supplies, and maintaining records. The coordinator plays a vital role in ensuring smooth HR operations and administrative processes.
Responsibilities:

• Supporting the administrative part of the new hire process (screening, contracts, updating of HR systems ZOHO and ASANA)
  
• Helping out where necessary during the preboarding and onboarding of employees, i.e., staying in touch with them, answering their questions, sending them relevant material, and so on.
  
• Assisting in general administration like handling company accommodation if provided by the company for the first few days, liaison with travel agents, and making arrangements to pick & drop for staff at the Airport or Medical center when necessary.
  
• Prepare the staff documents of Dubai Health Authority for Fitness Certificate needed for Labor Card and Visa stamping and all mandatory Authority certificates to be updated.
  
• Coordinating with PRO to make the renewal of staff's Visas, Labor Contracts, Emirates ID, and Cancellation of these and assisting for the issuance and submission of passports.
  
• Ensure data accuracy of employee records and HR-related information e.g., Vacations, Absence history, and Payroll management.
  
• Overall handling ZOHO People responsibility as HRMS to create new accounts and to keep the staff details up-to-date in the system.
  
• Follow up of monthly staff overtime records and forwarding to the Manager HR & Admin for salary processing.
  
• Issuance of letters to staff like Employment letter, Increment letter, End of Service, Experience certificate, Salary Certificate, Resignation Acceptance, Resignation withdrawal acceptance.
  
• Administration/coordination/Assistance in the processing of payroll like monitoring the staff's attendance record, absence, vacation & sick leave information.
  
• Providing written and verbal employment verifications for current & ex-employees.
  
• Organize HR events, seminar hall bookings, and assisting in preparation of special events such as Year End Celebration and other office or company gatherings.
  
• Produce and submit reports on general HR activity on an ad-hoc basis.
  
• Maintaining employee personnel files to ensure legal compliance & assisting with providing compliance in all areas of human resources.
  
• Performing checks for the absence entries performed by Managers/Supervisors like (Annual Leave, Sick Leave & Loss of Pay) in line with the finance team through ZOHO.
  
• Any additional tasks or responsibilities as assigned by the Company management from time to time.
  

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or related field.
  
• Experience in working in a similar role as HR and Admin Coordinator for at least 2-3 years, preferably with UAE work experience.
  
• Knowledge of visa processing and ability to coordinate and track progress.
  
• Payroll support experience.
  
• Zoho Application knowledge is highly preferred.
  
• Knowledge of labor laws and regulations is a plus.
  
• Knowledge or background in using Attendance Tracking Systems.
  
• Systematic, meticulous & organized individual able to work independently and as part of a team.
  
• Must have good working knowledge w.r.t. MS Excel, MS Word & PowerPoint presentations; working knowledge of Zoho people software is a plus.
  
• Professionalism and discretion in handling sensitive and confidential employee information.
  
• Proactive and eager to take on new challenges.
  
• Good communication & strong interpersonal skills.
  
• Strong organizational skills and attention to detail.
  

Benefits:

• Competitive Salary: Competitive salary package commensurate with qualifications and experience.
  
• F&B Discount: 50% discount at the club's café "The DOSE By Silvena" for all food and beverages items produced in house.
  
• Full Access to SEVEN's Club & Classes: Full access to SEVEN's facilities and a wide range of fitness classes.
  
• UAE Employment benefits:
  
  • UAE Visa for 2 years
    
  • Medical insurance coverage
    
  • 30 days of annual leave
    
  • Yearly flight tickets to home country