HR & Admin Coordinator

Befit Sports Club; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic HR & Admin Coordinator to support their human resources and administrative functions. This role is crucial in ensuring smooth HR operations, from recruitment to payroll processing. You will assist with employee relations, manage documentation for visa and labor processes, and maintain accurate employee records. The ideal candidate is organized, detail-oriented, and possesses strong communication skills. Join a forward-thinking company that values its employees and offers competitive benefits, including a generous salary package and access to fitness facilities. This is an excellent opportunity to grow your career in a supportive environment.

Benefits

50% discount at the club's café

Full access to SEVEN's facilities

Medical insurance coverage

30 days of annual leave

Yearly flight tickets to home country

Qualifications

• 2-3 years of experience in HR and Admin roles, preferably in UAE.
• Knowledge of visa processing and payroll support is essential.

Responsibilities

• Support new hire processes and manage employee records accurately.
• Assist in payroll processing and maintain compliance with labor laws.

Skills

Communication Skills

Organizational Skills

Attention to Detail

Interpersonal Skills

Proactive Attitude

Education

Bachelor’s degree in Human Resources

Bachelor’s degree in Business Administration

Tools

ZOHO People

MS Excel

MS Word

MS PowerPoint

Attendance Tracking Systems

Job description

The HR & Admin Coordinator is responsible for supporting the human resources and administrative functions of the company. This includes assisting with employee relations, payroll processing, recruitment, benefits management, and handling day-to-day administrative tasks such as office organization, supplies, and maintaining records. The coordinator plays a vital role in ensuring smooth HR operations and administrative processes.

Responsibilities :

• Supporting the administrative part of the new hire process (screening, contracts, updating of HR systems ZOHO and ASANA).
• Helping out where necessary during the pre-boarding and on-boarding of employees, i.e. staying in touch with them, answering their questions, sending them relevant material, and so on.
• Assisting in general administration like handling company accommodation if provided by the company for the first few days, liaison with travel agents and making arrangements to pick & drop for staff at Airport or Medical center when necessary.
• Prepare the staff documents of Dubai Health Authority for Fitness Certificate needed for Labor Card and Visa stamping and all mandatory Authority certificates to be updated.
• Coordinating with PRO to make the renewal of staff’s Visas, Labor Contracts, Emirates ID and Cancellation of these and assisting for the issuance and submission of passports.
• Ensure data accuracy of employee records and HR-related information, e.g. Vacations, Absence history, and Payroll management.
• Overall handling ZOHO People responsibility as HRMS to create new accounts and to keep the staff details up-to-date in the system.
• Follow-up of monthly staff overtime records and forwarding to the Manager HR & Admin for salary processing.
• Issuance of letters to staff like Employment letter, Increment letter, End of Service Experience certificate, Salary Certificate, Resignation Acceptance, Resignation withdrawal acceptance.
• Administration / coordination / Assistance in the processing of payroll, like monitoring the staff’s attendance record, absence, vacation & sick leave information.
• Providing written and verbal employment verifications for current & ex-employees.
• Organize HR events, seminar hall bookings and assisting in preparation of special events such as Year End Celebration and other office or company gatherings.
• Produce and submit reports on general HR activity on an ad-hoc basis.
• Maintaining employee personnel files to ensure legal compliance & assisting with providing compliance in all areas of human resources.
• Performing checks for the absence entries performed by Managers / Supervisors like (Annual Leave, Sick Leave & Loss of Pay) in line with the finance team through ZOHO.
• Any additional tasks or responsibilities as assigned by the Company management from time to time.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Experience in working in a similar role as HR and Admin Coordinator for at least 2-3 years preferably with UAE work experience.
• Knowledge of visa processing and ability to coordinate and track progress.
• Payroll support experience.
• Zoho Application knowledge is highly preferred.
• Knowledge of labor laws and regulations is a plus.
• Knowledge or background in using Attendance Tracking Systems.
• Systematic, meticulous & organized individual able to work independently and as part of a team.
• Must have good working knowledge w.r.t. MS Excel, MS Word & PowerPoint presentations, working knowledge of Zoho people software is a plus.
• Professionalism and discretion in handling sensitive and confidential employee information.
• Proactive and eager to take on new challenges.
• Good communication & strong interpersonal skills.
• Strong organizational skills and attention to detail.

Benefits

Competitive Salary : Competitive salary package commensurate with qualifications and experience.

F&B Discount : 50% discount at the club's café "The DOSE By Silvena" for all food and beverages items produced in house.

Full Access to SEVEN's Club & Classes : Full access to SEVEN's facilities and a wide range of fitness classes.

UAE Employment benefits :

• UAE Visa for 2 years.
• Medical insurance coverage.
• 30 days of annual leave.
• Yearly flight tickets to home country.