HR Admin Coordinator

Befit Sports Club; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A dynamic sports and fitness club in Dubai is looking for an experienced HR & Admin Coordinator to support various human resources and administrative functions. The ideal candidate will manage tasks including employee relations, payroll processing, recruitment, and benefits management. Responsibilities include assisting with the onboarding process, handling administrative duties related to staff accommodation and visa processing, and maintaining accurate employee records. Knowledge of Zoho is highly preferred. A competitive salary and UAE employment benefits will be offered.

Benefits

Competitive salary package

50% discount at the club café

Full access to club facilities and classes

Qualifications

• Minimum 2-3 years experience as HR and Admin Coordinator, preferably in the UAE.
• Must have knowledge of attendance tracking systems.
• Ability to work independently and collaboratively.

Responsibilities

• Assist with employee relations and payroll processing.
• Support renewal of staff visas and labor contracts.
• Handle new hire processes including onboarding.

Skills

Knowledge of visa processing

Payroll support experience

Good communication skills

Knowledge of labour laws

Organisational skills

Proactive and eager to take on challenges

Attention to detail

Education

Bachelor's degree in Human Resources or Business Administration

Tools

Zoho application

MS Excel

MS Word

MS PowerPoint

Job description

The HR & Admin Coordinator is responsible for supporting the human resources and administrative functions of the company. This includes assisting with employee relations, payroll processing, recruitment, benefits management, and handling day‑to‑day administrative tasks such as office organization, supplies and maintaining records. The coordinator plays a vital role in ensuring smooth HR operations and administrative processes.

Responsibilities

• Supporting the administrative part of the new hire process (screening contracts, updating of HR systems ZOHO and ASANA).
• Helping out where necessary during the preboarding and onboarding of employees – staying in touch with them, answering their questions, sending them relevant material, and so on.
• Assisting in general administration like handling company accommodation if provided by the company for the first few days, liaising with travel agents and making arrangements to pick & drop staff at the Airport or Medical centre when necessary.
• Prepare the staff documents of Dubai Health Authority for fitness certificate needed for labour card and visa stamping and all mandatory authority certificates to be updated.
• Coordinating with PRO to make the renewal of staff visas, labour contracts, Emirates ID and cancellation of these and assisting for the issuance and submission of passports.
• Ensure data accuracy of employee records and HR related information e.g., vacations, absence history and payroll management.
• Overall handling ZOHO People responsibility as HRMS – create new accounts and keep the staff details up‑to‑date in system.
• Follow up of monthly staff overtime records and forward to the Manager HR & Admin for salary processing.
• Issuance of letters to staff like employment letter, increment letter, end‑of‑service, experience certificate, salary certificate, resignation acceptance, resignation withdrawal acceptance.
• Administration / coordination / assistance in the processing of payroll, monitoring the staff’s attendance record, absence, vacation & sick leave information.
• Providing written and verbal employment verifications for current & former employees.
• Organise HR events seminar hall bookings and assisting in the preparation of special events such as year‑end celebration and other office or company gatherings.
• Produce and submit reports on general HR activity on an ad‑hoc basis.
• Maintaining employee personnel files to ensure legal compliance & assistance with compliance in all areas of human resources.
• Performing checks for the absence entries performed by Managers/Supervisors (Annual Leave, Sick Leave & Loss of Pay) in line with the finance team through ZOHO.
• Any additional tasks or responsibilities as assigned by the Company management from time to time.

Requirements

• Bachelor's degree in Human Resources, Business Administration or related field.
• Experience in a similar role as HR and Admin Coordinator for at least 2–3 years preferably with UAE work experience.
• Knowledge of visa processing and ability to coordinate and track progress.
• Payroll support experience.
• Zoho Application knowledge is highly preferred.
• Knowledge of labour laws and regulations is a plus.
• Knowledge or background in using Attendance Tracking Systems.
• Systematic, meticulous & organized individual able to work independently and as part of a team.
• Must have good working knowledge w.r.t. MS Excel, MS Word & PowerPoint presentations; working knowledge of Zoho people software is a plus.
• Professionalism and discretion in handling sensitive and confidential employee information.
• Proactive and eager to take on new challenges.
• Good communication & strong interpersonal skills.
• Strong organisational skills and attention to detail.

Benefits

• Competitive salary package commensurate with qualifications and experience.
• F&B discount: 50% discount at the clubs café “The DOSE By Silvena” for all food and beverage items produced in house.
• Full access to SEVEN’s Club & Classes: Full access to SEVEN’s facilities and a wide range of fitness classes.
• UAE employment benefits:

UAE Employment Benefits

• UAE Visa for 2 years.
• Medical insurance coverage.
• 30 days of annual leave.
• Yearly flight tickets to home country.