Hotel Project Coordinator: Design, Tender & Docs

Millennium-Hotels-and-Resorts-Mea; Dubai; On-site; AED 100,000 - 167,000; Full time

Job summary

Millennium Hotels & Resorts MEA in Dubai is seeking a Hospitality Project Coordinator to support the Project Manager across development, renovation, and fit-out projects from design through execution.

You will coordinate with consultants, contractors, suppliers and hotel teams, maintain trackers and prepare meeting minutes, site visit reports, and project status updates, ensuring alignment with brand standards and design guidelines.

Qualifications

• Bachelor’s degree in architecture, interior design, civil engineering, or related technical discipline.
• 2–4 years of hospitality project coordination experience.
• Experience reviewing architectural/interior drawings and technical documents.
• Good understanding of hotel brand standards and design guidelines.
• Experience coordinating with consultants, contractors, suppliers, and multidisciplinary teams.
• Experience with document control and project documentation.
• Proficient in Microsoft Office suite (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Support the Project Manager in coordinating hotel development, renovation, refurbishment, and fit-out projects from design through execution.
• Coordinate with consultants, contractors, suppliers, hotel teams, owners, and internal stakeholders to ensure smooth project delivery.
• Follow up on project deliverables, deadlines, approvals, and outstanding actions.
• Maintain project trackers and provide regular project status updates.
• Organize project meetings, prepare agendas, record minutes, and follow up on action items.
• Participate in site visits and prepare site visit reports, observations, and action lists.
• Assist in monitoring project progress against approved schedules and milestones.
• Coordinate technical comments between the Corporate Technical Department, consultants, contractors, and hotel teams.
• Identify coordination issues, missing information, design discrepancies, and potential technical concerns, and escalate them to the Project Manager.
• Prepare and maintain consolidated technical comments and follow up on their closure.
• Review contractor, consultant, and supplier quotations and commercial proposals against the approved scope of work.
• Prepare quotation comparison sheets and technical/commercial bid comparison reports.
• Identify exclusions, qualifications, assumptions, deviations, scope gaps, and missing items within submitted quotations.
• Coordinate technical and commercial clarifications with bidders and ensure all responses are properly documented.
• Support negotiations, Value Engineering, and clarification processes with contractors, consultants, and suppliers.
• Manage project document control, including drawings, specifications, reports, RFPs, quotations, technical submissions, approvals, and correspondence.
• Maintain document registers, revision control, submission logs, and approval trackers.
• Ensure the latest approved documents are properly recorded, distributed, and accessible to relevant stakeholders.
• Prepare project reports, presentations, trackers, comparison sheets, and management updates.

Skills

Project coordination

Document control

Stakeholder management

Attention to detail

Multitasking

Microsoft Office

English fluency

Education

Bachelor’s degree in architecture, interior design, civil engineering, or related technical discipline

Tools

AutoCAD

Revit

Job description

Millennium Hotels & Resorts MEA in Dubai is seeking a Hospitality Project Coordinator to support the Project Manager across development, renovation, and fit-out projects from design through execution.

You will coordinate with consultants, contractors, suppliers and hotel teams, maintain trackers and prepare meeting minutes, site visit reports, and project status updates, ensuring alignment with brand standards and design guidelines.