Groups, Conference and Events Executive

Hilton Hotels; Dubai; On-site; AED 80,000 - 120,000; Full time

Job summary

A leading hospitality company seeks a Groups, Conference and Events Executive in Dubai. This role entails managing events, from contract preparation to execution, while ensuring guest satisfaction and collaboration with various departments. Ideal candidates have relevant educational backgrounds and proven experience in event management.

Qualifications

• Previous experience in sales, groups, and events, preferably in hospitality.
• Ability to analyze and manage multiple tasks simultaneously.
• Proactive approach to meet deadlines and objectives.

Responsibilities

• Manage events from initial contact to conclusion.
• Negotiate budgets and draft contracts for events.
• Maintain up-to-date hotel records and prepare monthly reports.

Skills

Problem-solving

Organizational skills

Planning skills

Guest satisfaction

Education

Graduation or MBA in Management, Hospitality, or Marketing

Tools

Excel

PowerPoint

Word

Job description

As a Groups, Conference and Events Executive, you will manage events occurring in the hotel, from initial contact with the event organizer to contract preparation, until the event concludes. Your responsibilities will include:

• Receiving groups and events and maintaining up-to-date hotel records
• Drafting contracts for groups and events
• Entering Rooming Lists into the system, updating payment instructions, and recording relevant information
• Negotiating budgets with clients
• Developing event Work Orders in the system with all relevant details
• Conducting informational sessions with clients regarding event details (number of attendees, category, pricing, payment methods, contacts, special notes, etc.)
• Preparing monthly reports on groups and updating closing information
• Collaborating continuously with Account Managers, Sales Coordinators, Reservations, Front Desk, Event Departments, Hilton Meetings, and Kitchen
• Engaging directly with guests or clients during group and event stays
• Participating in special activities such as cocktail receptions and welcome tours
• Ensuring all client requests are addressed efficiently and promptly

Desired Candidate Profile

What are we looking for?

A Groups, Conference and Events Executive serving Hilton brands is committed to guest satisfaction and teamwork. To succeed in this role, candidates should embody the following attitudes, behaviors, skills, and values:

• Graduation or MBA in Management, Hospitality, or Marketing
• Previous experience in sales, groups, and events, preferably in hospitality
• Ability to analyze and manage multiple tasks simultaneously
• Problem-solving skills to address issues quickly and effectively
• Strong organizational and planning skills
• Proficiency in computer applications like Excel, PowerPoint, and Word
• Proactive approach to meet deadlines and objectives

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