Groups, Conference and Events Assistant Manager | Waldorf Astoria Dubai Palm Jumeirah

Hilton; Dubai; On-site; AED 40,000 - 80,000; Full time

Job summary

An established industry player in hospitality seeks a dedicated Groups, Conference, and Events Assistant Manager to oversee the planning and execution of group events at a luxury hotel. This role is pivotal in ensuring that every event is tailored to meet client expectations while upholding the highest standards of service. You will engage with clients, manage logistics, and lead a team to deliver unforgettable experiences. If you thrive in a dynamic environment and are passionate about hospitality, this is the perfect opportunity to make a significant impact in a prestigious setting.

Qualifications

• Experience in event planning or management in a luxury hotel.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage group bookings and ensure flawless execution of events.
• Collaborate with clients to meet their specific event requirements.

Skills

Event Planning

Customer Service

Communication Skills

Organizational Skills

Problem-Solving Skills

Multitasking

Education

Bachelor's degree in Hospitality Management

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Event Management Software

Job description

Groups, Conference and Events Assistant Manager | Waldorf Astoria Dubai Palm Jumeirah

The Groups, Conference & Events Assistant Manager is responsible for overseeing the planning, organization, and execution of all group events, conferences, and meetings at the hotel. This role involves working closely with clients to ensure their events are executed flawlessly while maintaining the hotel's standards of luxury service.

What will I be doing?

As Groups, Conferences & Events Assistant Manager, you will manage group accommodations actively converting customer enquiries into confirmed sales. The Groups, Conferences and Events Manager will interact frequently with customers and Guests to learn about their needs and develop relationships from which to earn repeat and expanded business.

Specifically, you will be responsible for performing the following tasks to the highest standards:

• Assist in managing all aspects of group bookings, conferences, and events, including pre-event planning, on-site coordination, and post-event follow-up.
• Collaborate with clients to understand their specific event requirements, ensuring their needs are met with the highest standard of service.
• Liaise with internal departments (e.g., catering, audio-visual, housekeeping) to ensure seamless event execution.
• Build and maintain strong relationships with clients, ensuring their experience is personalized and exceeds expectations.
• Conduct site visits, assist in event proposals, and provide guidance on event planning to clients.
• Respond to client inquiries promptly and professionally, addressing concerns and providing solutions as needed.
• Ensure smooth operation of all events by overseeing logistics, such as room setups, catering, audiovisual arrangements, and other event-specific requirements.
• Ensure that events are executed on time, within budget, and to the highest standards of quality.
• Oversee the preparation of event spaces, ensuring they are set up according to specifications.
• Assist in preparing event contracts, monitoring event budgets, and ensuring all invoicing and billing is accurate.
• Track revenue and costs associated with group bookings and events, striving to meet or exceed financial goals.
• Assist in managing and mentoring the Events team, providing guidance on event management and customer service.
• Work closely with other departments to ensure all event logistics and requirements are coordinated effectively.
• Assist the sales team in promoting the hotel’s event and conference facilities to potential clients.
• Stay informed about industry trends and competitor offerings to provide insights for improvement and innovation in event services.
• Ensure compliance with the hotel's standards, policies, and procedures.
• Conduct post-event evaluations to identify areas for improvement and ensure client satisfaction.

What are we looking for?

A Groups, Conferences and Events Manager serving Waldorf Astoria Hotels and Resorts brand is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:

• Bachelor's degree in Hospitality Management, Business Administration, or a related field.
• Previous experience in event planning or management, preferably in a luxury hotel or similar environment.
• Strong organizational skills and attention to detail.
• Excellent communication, interpersonal, and customer service skills.
• Ability to multitask and work well under pressure.
• Proficiency in Microsoft Office Suite and event management software.
• Strong problem-solving skills and the ability to think on your feet.
• Knowledge of luxury service standards and a passion for delivering exceptional experiences.
• This position requires flexibility, including working evenings, weekends, and holidays, depending on the event schedule.
• Ability to work in a fast-paced and dynamic environment.

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands . Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all.

About the company

Hilton is a global brand of full-service hotels and resorts and the flagship brand of American multinational hospitality company, is a leading global hospitality company with a portfolio of 18 world-class brands.