Graduate Studies Support Officer

Aue; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

The American University in the Emirates seeks a Graduate Studies Support Officer to coordinate administrative operations within the Graduate Studies Unit. The role involves ensuring thesis compliance, providing student support, and maintaining effective communication with faculty and students. Candidates should possess a Master's degree and 3-4 years of experience in academic administration. Strong organizational skills and proficiency in Microsoft Office are essential, along with bilingual capabilities in English and Arabic. This position offers a dynamic opportunity to contribute to graduate program operations in a reputable academic institution.

Qualifications

• Master's Degree in a relevant field (e.g., business administration, education management, public administration).
• Minimum of 3-4 years of progressively responsible experience in academic administration or graduate program support, with demonstrated leadership abilities.
• Preferably bilingual (speaks English and Arabic fluently).

Responsibilities

• Oversee the day-to-day operations of the Graduate Studies Unit, ensuring smooth execution of administrative activities.
• Assist graduate students in meeting thesis and dissertation compliance requirements, coordinating with relevant departments such as the Library and Registration.
• Prepare comprehensive reports, presentations, and other documentation to track the unit’s activities, achievements, and compliance metrics.
• Support the planning and execution of graduate studies events, including thesis defenses, workshops, seminars, and webinars.
• Review and ensure compliance with institutional policies and procedures related to graduate studies.

Skills

Bilingual (English and Arabic)

Strong understanding of graduate program administration

Excellent communication skills

Proficiency in Microsoft Office

Proven ability to prioritize tasks

Knowledge of institutional policies

Adaptability and willingness to learn

Education

Master's Degree in a relevant field

Tools

Microsoft Office

Job description

The American University in the Emirates is searching for an efficient Graduate Studies Support Officer is responsible for coordinating the administrative operations of the Graduate Studies Unit, ensuring effective support for graduate students, thesis compliance, and program administration. Reporting directly to the Vice President for Research, the Graduate Studies Support Officer plays a key role in maintaining smooth coordination across the unit’s functions and ensuring compliance with institutional and academic policies. This role requires strong organizational skills, attention to detail, and a comprehensive understanding of graduate studies procedures and requirements.

Qualifications & Experience

• Master's Degree in a relevant field (e.g., business administration, education management, public administration) from an accredited university
• Minimum of 3-4 years of progressively responsible experience in academic administration or graduate program support, with demonstrated leadership abilities.
• Preferably bilingual (speaks English and Arabic fluently)

Skills / Training / Knowledge

• Strong understanding of graduate program administration, including thesis compliance, student support, and academic policies.
• Excellent communication skills (bilingual - English and Arabic preferred) and the ability to collaborate with diverse stakeholders.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other administrative tools.
• Proven ability to prioritize tasks, manage deadlines, and make sound decisions in a dynamic environment.
• Knowledge of institutional policies, academic regulations, and best practices in graduate studies.
• Adaptability and willingness to learn new skills and technologies to enhance administrative efficiency.

Job Description

1. Administrative Coordination
   a. Oversee the day-to-day operations of the Graduate Studies Unit, ensuring smooth execution of administrative activities.
   b. Develop and implement policies, procedures, and guidelines to support the efficient functioning of the unit in alignment with institutional goals.
   c. Serve as a primary point of contact for graduate students and faculty, addressing inquiries and fostering effective communication.
2. Thesis Compliance and Student Support
   a. Assist graduate students in meeting thesis and dissertation compliance requirements, coordinating with relevant departments such as the Library and Registration.
   b. Provide mentorship and guidance to graduate students on administrative aspects of their academic journey.
   c. Ensure all thesis submissions comply with institutional and regulatory standards.
3. Reporting and Documentation
   a. Prepare comprehensive reports, presentations, and other documentation to track the unit’s activities, achievements, and compliance metrics.
   b. Assist in compiling and submitting the Annual Operational Report for the Graduate Studies Unit.
4. Event Coordination and Communication
   a. Support the planning and execution of graduate studies events, including thesis defenses, workshops, seminars, and webinars.
   b. Draft and disseminate announcements and updates related to graduate studies, upon approval from the Vice President for Research.
5. Policy Review and Compliance
   a. Review and ensure compliance with institutional policies and procedures related to graduate studies.
   b. Stay updated on academic regulations and provide recommendations to improve processes and enhance efficiency.
6. Additional Support
   a. Provide operational support for special projects, initiatives, and strategic goals of the Graduate Studies Unit.
   b. Perform any other tasks as assigned by the Vice President for Research to align with the strategic objectives of the university.

About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited bySACSCOC(the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited byCAA(the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

TheCollege of Business Administrationis a proud member ofAACSB(The Association to Advance Collegiate Schools of Business),and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited byAACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technologyis accredited by the Computing Accreditation Commission ofABET.

NASAD(The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in theCollege of Design, the designation of Substantial Equivalency with accredited programs in the United States.