Global Project Support Analyst

We One; Dubai; On-site; USD 70,000 - 90,000; Full time

Job summary

A leading company is seeking a Global Project Support Analyst to facilitate logistics and supply chain projects. The role involves supporting project management activities, analyzing data, and ensuring effective stakeholder communication. Ideal candidates will have at least 5 years of experience and a Bachelor's degree, along with strong skills in project coordination and data analysis.

Qualifications

• Minimum 5 years of experience in related field.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Visio.
• Excellent verbal and written English communication skills.

Responsibilities

• Assist project managers in planning and executing logistics projects.
• Collect and analyze logistics and operational data.
• Maintain accurate project documentation and ensure compliance.

Skills

Project Coordination

Data Analysis

Stakeholder Communication

Education

Bachelor's degree

Tools

Microsoft Applications

Job description

Job Purpose:

The Global Project Support Analyst plays a critical role in enabling the successful execution of logistics and supply chain projects across global operations. This position supports project managers and cross-functional teams by coordinating project activities, tracking deliverables, and ensuring compliance with internal standards. The role also involves analysing operational data, supporting stakeholder communication, and maintaining key project tools and documentation. Through strong coordination, analytical insight, and continuous improvement initiatives, the Analyst contributes to the efficiency, governance, and performance of the Global Logistics PMO.

Key Accountabilities:

1. Project Coordination & Support

• Assist project managers in planning, executing, and monitoring logistics projects.
• Maintain project timelines, calendars, and action plans.
• Organize project meetings, prepare agendas, and document minutes.
• Coordinate with cross-functional teams to ensure timely delivery of project milestones.

2. Data Analysis & Reporting

• Collect, consolidate, and analyse logistics and operational data from various sources.
• Prepare regular project dashboards and performance reports for stakeholders, including consultancy spend trackers, travel trackers, etc.
• Identify trends, variances, and opportunities for improvement in project execution.

3. Documentation & Compliance

• Maintain accurate and up-to-date project documentation, including contracts, project charters, and SOPs.
• Ensure compliance with internal project governance and documentation standards.
• Support internal audits or reviews as required.

4. Stakeholder Communication

• Act as liaison between project teams, logistics teams, FF communities, regional offices, and support functions (e.g., Finance, Procurement, HR).
• Ensure stakeholders are regularly informed of project updates, delays, or changes.

5. Tools & System Support

• Support the setup and maintenance of project management tools (e.g., MS Project Planner, SharePoint).
• Help teams track deliverables and monitor task progress via selected platforms.

6. Budget & Resource Coordination

• Assist with tracking budgets and expenditures, including AFE’s and SSJ’s.
• Support coordination of internal and external resources, including vendors and consultants.

7. Continuous Improvement

• Identify and suggest improvements to project and logistics processes based on data and team feedback.
• Document lessons learned and contribute to the creation of best practice toolkits.

8. Other Responsibilities

• Lead specific projects or workstreams (e.g., Compliance Community).
• Maintain and update FF SharePoint, Masterfile (FF network), maps, PSM inputs, etc.
• Provide ad hoc support to the PMO for Global Logistics.
• Ensure the weekly FF200 global project call is executed in line with its objectives and updated regularly.

Qualifications, Skills and Experience:

• Minimum 5 years of experience
• Bachelor's degree
• Proficiency in Microsoft Applications (Word, Excel, Outlook, PowerPoint, Visio) and usage of Internet
• Excellent verbal and written skills are required.
• Fluency in English language is mandatory.