German Speaking Executive Assistant to the CEO

Vectara; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading technology company in Dubai seeks an experienced executive assistant to support the CEO. Responsibilities include managing the calendar, coordinating meetings, and bridging communication between English and German stakeholders. Ideal candidates have over 5 years of experience, native-level German, and are proficient in Google Workspace. This role offers a front-row seat to scale-up growth and direct CEO exposure.

Qualifications

• 5+ years supporting a C-level executive, ideally in tech, e-commerce, or automotive.
• Native-level German and fluent English (written & spoken).
• Mastery of Google Workspace / MS365 and virtual-meeting tools.

Responsibilities

• End-to-end management of a complex diary and travel.
• Draft agendas, briefings, and follow-up actions for meetings.
• Monitor CEO priority projects and escalate risks early.

Skills

Calendar & Travel Management

Meeting Coordination

Bilingual Communication

Project Tracking

Event Coordination

Education

Bachelor’s degree in Business or Communications

Tools

Google Workspace

MS365

Virtual Meeting Tools

Job description

Company Description

SellAnyCar.com is the Middle East’s largest online car buying platform, helping customers sell their vehicles quickly, safely, and at fair market value. With employees across the UAE & KSA, we combine data-driven pricing with seamless customer service to keep growth accelerating.

Job Description

You’ll be the CEO’s right hand owning his calendar, communications, and key projects while bridging English and German-language stakeholders across Europe and the GCC.

Key Responsibilities

• Calendar & Travel: End-to-end management of a complex diary, visas, flights, hotels, and ground transport.

• Meeting & Board Prep: Draft agendas, briefings, minutes, and follow-up actions for internal/external meetings and quarterly board packs.

• Communication Hub: Draft high-impact emails, presentations, and reports in English and German; translate sensitive documents when needed.

• Project Tracking: Monitor CEO priority projects, chase deadlines, and flag risks early.

• Stakeholder Liaison: Act as the first point of contact for investors, senior leadership, and key partners ensuring a professional experience in both languages.

• Confidential Admin: Manage expense reports, legal docs, and NDA filings with absolute discretion.

• Event Coordination: Organise leadership off-sites, investor roadshows, and VIP visits.

Qualifications

• 5+ years supporting a C-level executive, ideally in tech, e-commerce, or automotive.

• Native-level German and fluent English (written & spoken).

• Bachelor’s degree (Business, Communications, or similar).

• Mastery of Google Workspace / MS365 and virtual-meeting tools.

• Strong business writing, slide-deck, and data-presentation skills.

• Proven ability to juggle shifting priorities, tight deadlines, and confidential tasks.

• GCC experience or Arabic language a plus.

Additional Information

A front-row seat to scale-up growth with direct CEO exposure.