Front Office Executive / Admin Assistant(UAEN)

Confidential; Sharjah; On-site; AED 30,000 - 45,000; Full time

Job summary

A leading company in Sharjah is seeking a Front Desk Administrator to manage reception duties, provide clerical support, and ensure a welcoming environment for visitors. The role requires strong communication skills and attention to detail, with responsibilities including greeting visitors, managing appointments, and maintaining office organization.

Qualifications

• 1-2 years of work experience in a similar profile.
• Knowledge of administrative and clerical procedures.

Responsibilities

• Welcomes visitors and directs them to the right destination.
• Maintains log books on visitors and couriers.
• Provides general administrative and clerical support.

Skills

Verbal and written communication skills

Customer service orientation

Organizing and planning

Attention to detail

Reliability

Education

High school diploma

Job description

SCOPE

Front Desk Management, Clerical & Basic administrative tasks delegated by HR & Administrative Department.

Dimensions of the job:

Duties are carried out for the organization and all its subsidiaries, associated and connected entities.

ROLES & RESPONSIBILITIES

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and department directories; giving instructions. and directing them to the right destination.
• Maintaining log books on visitors and couriers.
• Answer telephone, screen and direct calls to appropriate department or employees.
• Take down messages and communicate appropriately on time.
• Provide general administrative and clerical support.
• Control inventory relevant to reception area.
• Tidy and maintain the reception area.
• Maintain appointment diary either manually and electronically.
• Organize conference and meeting room bookings.
• Co-ordinate meetings and organize catering.
• Prepare general correspondence and documents.
• Attend job seekers, receive resumes and hand over to HR team.
• Managing the ticket / hotel bookings for new joiners, guests or management team.
• Coordinate with office boy to ensure the cleanliness and order of office facility including pantry, office space, rest rooms and other facilities.
• Maintain the confidentiality of the department’s activity.
• Comply with the Health, Safety and Environmental Policies
• Carrying out assigned tasks in safe manner
• Attend HSE Trainings and Drills
• Supervise and Monitor safety of team
• Report any unsafe conditions and practices at workplace
• Any other duties assigned by the Reporting Manager

SKILLS

• Verbal and written communication skills.
• Professional personal presentation.
• Customer service orientation.
• Information management.
• Organizing and planning.
• Attention to detail.
• Initiative.
• Reliability.
• Stress tolerance.

KNOWLEDGE & EXPERTISE

• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software application
• 1-2 years of work experience in Similar Profile with pleasant personality.

QUALIFICATION

• High school diploma /Basic/Any